REGULAR MEETING OF COUNCIL

AGENDA

Meeting #:
Date:	Monday, September 10, 2018 at 7:00 P.m. - 8:00 P.m.
Location:	Council Chambers 2021 Division Road N Kingsville, Ontario N9Y 2Y9

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A.

CALL TO ORDER

B.

MOMENT OF SILENCE AND REFLECTION

C.

PLAYING OF NATIONAL ANTHEM

D.

DISCLOSURE OF PECUNIARY INTEREST

When a member of Council has any pecuniary interest, direct or indirect, in any matter which is the subject of consideration at this Meeting of Council (or that was the subject of consideration at the previous Meeting of Council at which the member was not in attendance), the member shall disclose the pecuniary interest and its general nature, prior to any consideration of the matter.

E.

PRESENTATIONS/DELEGATIONS

1.

Katherine Gunning, Treasurer/Secretary, Kingsville Historical Park Museum--Request dated August 30, 2018 RE: The Range Light (Lighthouse) located on the Museum Grounds

• Recommended Action

  That Council refer to Administration for Report.

2.

Presentation by Mayor Santos of Certificates of Appreciation to Cottam Revitalization Committee members

3.

Kim Gilliland, Member, Cottam Revitalization Committee--Request dated July 11, 2018 RE: Presentation of draft Report (SEE: Staff Report Item H-5) 

4.

Mary Maureen Atkin on behalf of "Salute to Veterans" Banner Project; Request dated August 16, 2018

Presentation by Salute to Veterans Banner Project group RE: Banner Project's purposes, being to provide an ongoing legacy that will pay tribute to all Canadian and Allied Veterans living or deceased who have a connection to the Town of Kingsville; to promote a sense of community ownership and pride; to help bring education to today's youth.

5.

Sebastian H. Schmoranz, Resident--Request dated August 15, 2018 RE: Sewer charges for 126 Division St. N. (SEE: Staff Report Item H-4)

Mr. Schmoranz, buyer of 126 Division St. N. will be in attendance to request that Council authorize Administration to apply previously paid sewer charges to offset the cost of connecting to the Town sewers for the subject property (See: Authorization and Direction of the sellers to The Corporation of the Town of Kingsville, dated July 31, 2018) 

F.

AMENDMENTS TO THE AGENDA

G.

ADOPTION OF ACCOUNTS

1.

Town of Kingsville Accounts for the monthly period ended August 31, 2018 being TD cheque numbers  0066224 to 0066521 for a grand total of $1,670,764.24

• Recommended Action

  That Council approves Town of Kingsville Accounts for the monthly period ended August 31, 2018 being TD cheque numbers 0066224 to 0066521 for a grand total of $1,670,764.24

H.

STAFF REPORTS

1.

Significant Status Requests for remainder of 2018

M. Durocher, Parks and Recreation Programs Manager

• That council authorize Significant Event status for the identified events, and furthermore that council authorize administration to author a recommendation for Significant Status for these events to secure a special occasion’s permit for each.

2.

Road Use Encroachment Agreement – Mastron Enterprises Inc.

G. A. Plancke, Director of Municipal Services

• That Council enters into a Road Use Agreement with Mastron Enterprises Inc. for the construction, maintenance, and operation of a Private Sewage Line within the Town road allowance as stipulated in the conditions listed within the document tilted Road Use Encroachment Agreement between the Corporation of the Town of Kingsville, and Mastron Enterprises Inc. and further that;

  Council direct the Mayor and Clerk to bind the Corporation of the Town of Kingsville with respect to this agreement, and further that;

  Council direct the Mayor and Clerk to bind the Corporation of the Town of Kingsville with respect to Provincial Agreement CM18 0001 in order for private infrastructure to cross under Kings Hwy # 3 pursuant to permission granted within to the benefit of the Corporation of the Town of Kingsville; and,

  That Council direct the Mayor and Clerk to execute said Agreements and adopt the applicable authorizing by-laws.

3.

Road 2 E. Request for Improvement

G. A. Plancke, Director of Municipal Services

• That Council receive the report, and that the Road 2 E reconstruction / repaving project be considered during the 2019 budget deliberations.

4.

126 Division St. N. Sanitary Connection

G. A. Plancke, Director of Municipal Services

• That the accrued sewer charges to the property located at 126 Division St N. be allocated to the connection costs for connecting to the Division St N. sanitary sewer.

5.

Cottam Revitalization Plan

P. Van Mierlo-West, CAO

• That the Cottam Revitalization Plan be approved;

  And that the recommended projects within this plan be incorporated within the annual budget deliberation process.

6.

BIA Lease Agreement

P. Van Mierlo-West, CAO

• That the amended agreement between the Town of Kingsville and the Kingsville Business Improvement Association be approved

  And that the Mayor and Clerk be directed to sign the agreement

I.

BUSINESS/CORRESPONDENCE-ACTION REQUIRED

1.

Notification of Letter of Resignation received by the Clerk from Councillor John Driedger

  

• Recommended Action

  That Council declare the office of a member of Council vacant effective immediately, due to the resignation of Councillor John Driedger. 

J.

MINUTES OF THE PREVIOUS MEETINGS

1.

Regular Meeting of Council--August 27, 2018

• Recommended Action

  That Council adopts Regular Meeting of Council Minutes dated August 27, 2018.

K.

MINUTES OF COMMITTEES AND RECOMMENDATIONS

1.

Drainage Advisory Committee - April 19, 2018

• Recommended Action

  That Council receive Drainage Advisory Meeting Minutes dated April 19, 2018.

2.

Police Services Board - May 30, 2018

• Recommended Action

  That Council receive Police Services Board Meeting Minutes dated May 30, 2018.

3.

Committee of Adjustment - July 17, 2018

• Recommended Action

  That Council receive Committee of Adjustment Meeting Minutes dated July 17, 2018.

L.

BUSINESS CORRESPONDENCE - INFORMATIONAL

1.

Town of LaSalle--Correspondence dated August 21, 2018 RE: Ontario's Green Energy Act.

2.

Township of Selwyn--Correspondence dated August 15, 2018 RE: Provincial Agricultural Systems Mapping.

3.

Rick Fleming, Resident--Letter of thanks, dated August 16, 2018

4.

Mackinnon Johnson--Letter of thanks for bursary dated August 9, 2018

5.

Ayden Ryan--Letter of thanks for bursary dated August 15, 2018

6.

Danielle Wise--Letter of thanks for bursary received August 31, 2018

• Recommended Action

  That Council receives Business Correspondence-Informational Items 1 through 6.

M.

NOTICES OF MOTION

1.

Councillor Neufeld may move, or cause to have moved:

That Administration prepare a report outlining a policy for specialty signs that can be attached to assessment roll numbers of the homes requesting the signs and to incorporate a procedure to follow up after the sale of the property requesting the signage, or after a certain period of time has lapsed, to determine whether the sign is still necessary.

2.

Councillor Patterson may move, or cause to have moved:

That Administration prepare a report regarding when the gravel portion of the Marsh Sideroad beginning at Highway 3 to County Road 27 will be surface treated, tar-and-chipped, or asphalted as residents have appeared before Council and have had no answers as to when this will be completed.

3.

Councillor Patterson may move, or cause to have moved:

That Administration prepare a report regarding per diem allowance for Municipal representatives that are not Council members who are representing the municipality on approved conferences and/or meetings, which as of now are not paid a daily per diem.

4.

Councillor Patterson may move, or cause to have moved:

That Administration provide a report regarding our Olympians: Corbin Watson and Megan Agosta as to whether monies are allocated for signage to show their medal accomplishments and where they are from. 

5.

Deputy Mayor Gord Queen may move, or cause to have moved:

That Council direct Administration once more to obtain and install a Christmas tree in the Carnegie Lot before Santa arrives with his parade this November.

6.

Deputy Mayor Gord Queen may move, or cause to have moved:

That Council approve the raising of the Terry Fox Flag at our Town Hall; the flag raising, if approved, to occur for a period of a week to highlight the Terry Fox Run on September 16, 2018.

N.

UNFINISHED BUSINESS, ANNOUNCEMENTS AND UPDATES

O.

BYLAWS

1.

By-law 102-2018

Being a by-law authorizing the entering into of a Road Use Encroachment Agreement with Mastron Enterprises Inc.

To be read a first, second and third and final time.

2.

By-law 103-2018

Being a By-law to authorize the entering into of an Agreement with Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (File no. CM18-0001) in order for private infrastructure to be placed under and across King's Highway No. 3

To be read a first, second and third and final time.

3.

By-law 104-2018

Being a By-law to authorize the entering into of a Lease Agreement with Kingsville Business Improvement Area Board of Management for a portion of the building municipally known as 28 Division St. South, Kingsville, for use as an office and meeting space

To be read a first, second, third and final time.

P.

CONFIRMATORY BY-LAW

1.

By-law 105-2018

Being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its September 10, 2018 Regular Meeting

To be read a first, second and third and final time.

Q.

ADJOURNMENT