SPECIAL MEETING OF COUNCIL

MINUTES

Meeting #:
Date:	Tuesday, January 10, 2017
Time:	9:00 A.m. - 10:00 A.m.
Location:	Council Chambers 2021 Division Road N Kingsville, Ontario N9Y 2Y9

Members of Council

• Mayor Nelson Santos
• Councillor Tony Gaffan
• Councillor Thomas Neufeld
• Councillor Susanne Coghill
• Councillor Larry Patterson
• Deputy Mayor Gord Queen
• Councillor Sandy McIntyre

Members of Administration

• P. Van Mierlo-West, CAO
• A. Plancke, Director of Municipal Services
• T. Del Greco, Manager of Municipal Services and Property
• M. Durocher, Parks & Recreation Program Manager
• P. Valore, Chief Building Official
• K. Galinac, Planner
• A. Lonsbery, Human Resources/Office Manager
• J. Astrologo, Director of Corporate Services
• S. Ingratta, Director of Financial Services
• R. McLeod, Manager of Financial Services
• T. Iacobelli, Manager of Information Technology
• J. Dean, Deputy Fire Chief
• Jennifer Alexander

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C.

STAFF REPORTS

1.

2017 Draft Budget Executive Summary Report

Ms. Zwiers presented the 2017 Draft Budget Executive Summary Report.

A.

CALL TO ORDER

Mayor Santos called the Special Meeting to order at 9:02 a.m.

D.

BUDGET DELIBERATIONS

3.

Presentation of Departmental Capital and Operating Budgets

1.

General Administration

• Recommended Action
  31-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  That Council approves the 2017 Capital Budget line items 20-23.

  CARRIED

2.

Council

• Recommended Action
  32-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  That Council add $1,200.00 to the "Mayor's Promotional" line item under Operating expenditures.

  CARRIED
• Recommended Action
  33-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  That Council approves the Council Operating Budget, as amended.

  CARRIED

3.

Information Technology

• Recommended Action
  34-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council approves the 2017 Capital Budget line items 24 through 38.

  CARRIED
• Recommended Action
  35-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  That Council approves Information Technology's 2017 Operating Budget.

  CARRIED

4.

Animal Control

• Recommended Action
  36-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  That Council receives the 2017 Animal Control Operating Budget.

  CARRIED

5.

Fire

• Recommended Action
  37-2017
  Moved by Councillor Larry Patterson
  Seconded by Councillor Thomas Neufeld

  That Council approves the 2017 Capital Budget line items 7, 39 and 40.

  CARRIED
• Recommended Action
  38-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  That Council receives the Fire Departments 2017 Operating Budget.

  CARRIED

6.

Building

• Recommended Action
  39-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  That Council approves the Building Departments 2017 Operating Budget

  CARRIED

  Mayor Santos called for a recess at 10:40am.

  The meeting reconvened at 11:03am.

7.

Public Works

• Recommended Action
  40-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  Council directs that Administration invite the residents of Grandview to a public meeting of Council to discuss the installation of sidewalks. 

  CARRIED
• Recommended Action
  41-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  Council approves the 2017 Road Program as outlined in Appendix "D" of the 2017 Draft Budget document.

  CARRIED
• Recommended Action
  42-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council is taken on a road tour prior to the 2018 budget deliberations.

  CARRIED
• Recommended Action
  43-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  Council receives the 2017 Sidewalk Program as described in Appendix "D" of the 2017 Draft Budget document.

  CARRIED
• Recommended Action
  44-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  Council approves the 2017 Capital Budget line items 10 and 11.

  CARRIED
• Recommended Action
  45-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  Council approves the 2017 Capital Budget line item 9.

  CARRIED
• Recommended Action
  46-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  Council rename the "Life Cycle" Reserve in Public Works to "Road Assets".

  CARRIED
• Recommended Action
  47-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  Council receives the Public Works 2017 Operating Budget.

  CARRIED

8.

Sanitation

• Recommended Action
  48-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council receives the 2017 Sanitation Operating Budget.

  CARRIED

9.

Cemetery

• Recommended Action
  49-2017
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Susanne Coghill

  Council reduces the "Ground Mtce (topsoil, sod, etc.)" budget line to $5,000.00.

  CARRIED
• Recommended Action
  50-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  Council approves the 2017 Capital Budget line item 46 and the 2017 Cemetery Operating Budget. 

  CARRIED

  Mayor Santos called for a recess for lunch at 12:20pm.  

  The meeting reconvened at 1:03pm.

10.

Arena

• Recommended Action
  51-2017
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Larry Patterson

  Council approves the 2017 Capital Budget line items 47-55, and 57-59.

  CARRIED
• Recommended Action
  52-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  Council approves the 2017 Capital Budget line item 14.

  CARRIED
• Recommended Action
  53-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council approves the 2017 Capital Budget line item 15.

  CARRIED
• Recommended Action
  54-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council receives 2017 Operating Budget for the Arena.

  CARRIED

11.

Parks

• Recommended Action
  55-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  Council approves the Parks 2017 Operating Budget.

  CARRIED

12.

Facilities

• Recommended Action
  56-2017
  Moved by Councillor Larry Patterson
  Seconded by Councillor Sandy McIntyre

  Council receives the 2017 Facilities Budget.

  CARRIED

13.

Marina

• Recommended Action
  57-2017
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Susanne Coghill

  Council directs Administration to hold a public meeting to discuss the Marina gas pumps.

  CARRIED
• Recommended Action
  58-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Sandy McIntyre

  Council receives the 2017 Marina Operating Budget.

  CARRIED

14.

Fantasy of Lights

• Recommended Action
  59-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  Council approves the 2017 Capital and Operating Budgets for Fantasy of Lights.

  CARRIED

15.

Migration Festival

• Recommended Action
  60-2017
  Moved by Councillor Larry Patterson
  Seconded by Councillor Tony Gaffan

  Council approves the 2017 Migration Festival Operating Budget.

  CARRIED

16.

Recreation Programs

• Recommended Action
  61-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  Council increases the Communities in Bloom budget to $10,000 and that Communities in Bloom be identified as a separate budget item.

  CARRIED
• Recommended Action
  62-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  Council approves the 2017 Recreation Program Operating Budget.

  CARRIED
• Recommended Action
  63-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  Council approves the 2017 Capital Budget line item #61.

  CARRIED

1.

Review of Pre-Approved Projects

​Ms. Zwiers reviewed the pre-approved projects with Council.

2.

Presentation of Carryover Projects from 2016

​Ms. Zwiers reviewed the projects that are listed as carryover from 2016.

3.

Presentation of Departmental Capital and Operating Budgets

17.

Planning

• Recommended Action
  64-2017
  Moved by Councillor Larry Patterson
  Seconded by Councillor Susanne Coghill

  Council approves Capital budget line item 62.

  CARRIED
• Recommended Action
  65-2017
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Sandy McIntyre

  Council approves Capital budget line item 63.

  CARRIED
• Recommended Action
  66-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Susanne Coghill

  Council receives the Planning Department's 2017 Operating Budget.

  CARRIED

C.

STAFF REPORTS

2.

Updates to 2017 Draft Budget provided on December 12, 2016 (to be provided at budget meeting)

​Ms. Zwiers presented her report outlining the updates and changes to the 2017 Draft Budget provided to council on December 12, 2016.

E.

CONFIRMATORY BY-LAW

1.

By-law 8-2017

• Recommended Action
  67-2017
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  Council read by-law 8-2017, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 9, 2017 Special Meeting a first, second and third and final time.

  CARRIED

F.

ADJOURNMENT

• Recommended Action
  68-2017
  Moved by Councillor Tony Gaffan
  Seconded by Councillor Larry Patterson

  Council adjourn this Special Meeting at 2:40pm.

  CARRIED