SPECIAL MEETING OF COUNCIL

MINUTES

-
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
  • Councillor Kimberly DeYong
  • Councillor Laura Lucier
Members of Administration
  • J. Astrologo, Director of Legislative Services/Solicitor/Clerk
  • S. Kitchen, Deputy Clerk-Council Services
  • R. McLeod, Director of Financial & IT Services
  • A. Plancke, Director of Infrastructure & Engineering
  • J. Norton, CAO
  • John Quennell, Deputy Fire Chief

A.
CALL TO ORDER
 

Mayor Santos, in attendance at the Municipal Office, called the Special Meeting to order at 6:01 p.m. All other members of Council participated in the meeting through video conferencing technology from remote locations.

B.
DISCLOSURE OF PECUNIARY INTEREST
 

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

C.
BUSINESS CORRESPONDENCE--ACTION
 

1.
Union Water Supply System Joint Board of Management--Correspondence dated March 9, 2021 RE: Town of Kingsville Appointees to the Union Water Supply System Joint Board of Management
This item has attachments. 

1.03-03-21 Ltr to Town of Kingsville- Appointees to UWSS Board Member.pdf

Mayor Santos presented the UWSS Joint Board of Management correspondence dated March 9, 2021 from Mr. Rodney Bouchard, General Manager, identifying the required change to the total number of Kingsville representatives on the Joint Board of Management from five (5) to four (4). 

Ms. Astrologo indicated that ballots were sent to Council listing out the five members that are on the Board currently, with a request that each member of Council select the four members they wish to continue on the Board. She asked Council to complete and return their ballots via email and, during the meeting, she will tabulate the results. The individual votes will be displayed in the minutes when published and once the four members are selected, the decision will then be reaffirmed by Council motion.

Council acknowledged this selection process, directed Ms. Astrologo to proceed as stated, and in the event of a 'tie vote' directed that a second vote be held.

  • 241-2021
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Kimberly DeYong

    That Council receives the Union Water Supply System Joint Board of Management correspondence from Mr. Bouchard and the verbal report of Director of Legislative Services J. Astrologo.

    CARRIED

2.
Selection of Four (4) Members to the UWSS Board 
 

D.
STAFF REPORTS
 

1.
Union Water System Treatment Capacity & Governance Discussion
This item has attachments. 

1.IED 2021-16 Union Water System Treatment Capacity and Governance Discussion .pdf
2.UW16-21 Moratorium on Applications for UWSS Treatment Capacity Allocations (002).pdf
3.Report to Municipal Councils on UWSS Restructuring.pdf
4.UWSS Restructuring PPT (March 28 2018).pdf
5.Exhibit A - UWSS Financial Structure Business Case 2018 Municipal Public Consultation (2 documents).pdf

CAO John Norton, Director of Infrastructure and Engineering G. A. Plancke, and Union Water Supply System General Manager Rodney Bouchard were in attendance

Mr. Norton and Mr. Plancke provided information to Council in connection with Union Water Supply System governance matters and operations.

Mr. Bouchard presented Council with background information and information pertaining to current treatment capacity allocation methodologies (SEE: Attachment(s) to Report of G. A. Plancke). He indicated that the Board (in consultation with its owner municipalities) is presently completing the required evaluations of existing and proposed treatment capacity allocations so as to identify 'unused' treatment capacity that is already allocated and to develop a more effective process for allocating future treated water requests.   Mr. Bouchard answered questions posed by Members of Council.

Mr. Bouchard left the meeting at 7:29 p.m.

  • 242-2021
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Tony Gaffan

    That Council at 7:30 p.m., pursuant to Subsection 239(2) of the Municipal Act, 2001, enter into Closed Session to address an item pursuant to Subsection 239(2)(f) [advice that is subject to solicitor-client privilege] being legal advice pertaining to Union Water Supply System matters from CAO Norton, in his capacity as solicitor for the Town.

     

    CARRIED

    Upon rising from Closed Session at 8:25 p.m. the Special Meeting reconvened in open session. Mayor Santos reported that Council received legal advice from Solicitor Norton pertaining to Union Water Supply System Board of Management matters and Union Water Supply System operations. Mayor Santos then brought forward Agenda Item C.2. being the Selection of Four (4) Members to the UWSS Board.

    Upon tallying the ballots, Ms. Astrologo announced that the four members selected by Members of Council to continue on the Board are as follows:  Mayor Santos, Deputy Mayor Queen, Councillor DeYong, and Councillor Patterson.

    Ballot Results

    Mayor Santos:  N. Santos, G. Queen, K. DeYong, L. Patterson

    Deputy Mayor Queen: N. Santos, G. Queen, K. DeYong, L. Patterson

    Councillor DeYong: N. Santos, G. Queen, K. DeYong, L. Patterson

    Councillor Gaffan:  N. Santos, K. DeYong, T. Neufeld, L. Patterson

    Councillor Lucier: N. Santos, G. Queen, K. DeYong, L. Patterson

    Councillor Neufeld: N. Santos, G. Queen, T. Neufeld, L. Patterson

    Councillor Patterson: N. Santos, G. Queen, K. DeYong, L. Patterson


  • 243-2021
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Laura Lucier

    That Council endorses the appointments of Mayor Santos, Deputy Mayor Queen, Councillor DeYong and Councillor Patterson to the Union Water Supply System Joint Board of Management with Councillor Neufeld to be appointed as an alternate member to the Board.

    CARRIED

E.
CONFIRMATORY BY-LAW
 

1.
By-law 31-2021
This item has attachments. 

1.31-2021 Confirmatory Mar 23 2021 - Special Mtg.pdf
  • 244-2021
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Larry Patterson

    That Council reads By-law 31-2021, being a By-law to confirm the proceedings of The Corporation of the Town of Kingsville at its March 23, 2021 Special Meeting of  Council a first, second and third and final time.

    CARRIED

F.
ADJOURNMENT
 

  • 245-2021
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Tony Gaffan

    That Council adjourns this Special Meeting at 8:27 p.m.

    CARRIED
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