SPECIAL MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
  • Councillor Kimberly DeYong
  • Councillor Laura Lucier
Members of Administration
  • J. Astrologo, Director of Corporate Services
  • R. Brown, Manager of Planning Services
  • M. Durocher, Parks & Recreation Program Manager
  • J. Galea, Human Resources Manager
  • T. Del Greco, Municipal Services Manager
  • T. Iacobelli, Manager of Information Technology
  • S. Martinho, Public Works Manager
  • R. McLeod, Director of Financial Services
  • C. Parsons, Fire Chief
  • A. Plancke, Director of Municipal Services
  • P. Valore, Chief Building Official
  • P. Van Mierlo-West, CAO
  • R. Baines, Deputy Clerk - Administrative Services
  • T. Hong, Manager of Financial Services

A.
CALL TO ORDER

Mayor Santos called the Special Meeting to order at 9:04 a.m.

B.
MOMENT OF SILENCE AND REFLECTION

Mayor Santos asked those present to stand and observe a moment of silence and reflection.

C.
DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

D.
STAFF REPORTS

1.
2019 Draft Budget – Executive Summary
This item has attachments.

1.2019 Draft Budget - Executive Summary.pdf

R. McLeod, Director of Financial Services

  • 36-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Kimberly DeYong

    That Council receives the 2019 Draft Budget – Executive Summary Report dated January 10, 2019 as supplementary information to the 2019 Draft Budget.

    CARRIED

2.
2019 Draft Budget Amendments
This item has attachments.

1.2019 Draft Budget Amendments.pdf

R. McLeod, Director of Financial Services

  • 37-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Tony Gaffan

    That Council receives the proposed amendments to the 2019 draft budget; and

    That Council approves the transfer of the unspent funds from the Parks and Recreation Masterplan Update in 2018 to a reserve to offset the completion of this project in 2019.

    CARRIED

E.
BUDGET DELIBERATIONS

1.
Presentation of Departmental Operating and Capital Budgets

1.
Council (Pg. 10)

  • 38-2019
    Moved byCouncillor Larry Patterson
    Seconded byDeputy Mayor Gord Queen

    That Administration conduct a review of the 'Convention and Conference and Other Expenses Policy' and the amounts allocated to Council Members to attend conferences/conventions, which report shall be brought back to Council for consideration in advance of the 2020 municipal budget deliberations.

    CARRIED
  • 39-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Council Operating Budget.

    CARRIED

2.
General Administration (Pgs. 11-12)

  • 40-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 General Administration Operating Budget.

    CARRIED

3.
Information Technology (Pg. 13)

  • 41-2019
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Thomas Neufeld

    That Council approves 2019 Capital Budget line items #1 thru #18. 

    CARRIED
  • 42-2019
    Moved byCouncillor Laura Lucier
    Seconded byCouncillor Larry Patterson

    That Council approves the 2019 Information Technology Operating Budget.

    CARRIED

4.
Animal Control (Pg. 14)

  • 43-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Kimberly DeYong

    That Council approves the 2019 Animal Control Operating Budget.

    CARRIED

5.
Fire (Pgs. 15-16)

  • 44-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Laura Lucier

    That Council approves the 2019 Fire Department Operating Budget and Capital Budget line item #19.

    CARRIED

6.
Building (Pg. 18)

  • 45-2019
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Kimberly DeYong

    That Council approves the Building Department Capital Budget carry over from 2018, #2018-1 and the Building Department 2019 Operating Budget.

    CARRIED
  • 46-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves 2019 Capital Budget line items #20 thru #22.

    CARRIED

    Following the presentation of the Building Department budget Mayor Santos called for a short recess at 10:33 a.m.

     

    The Special Meeting reconvened at 10:49 a.m.


7.
Public Works (Pgs. 19-21)

  • 47-2019
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Thomas Neufeld

    That Council approves the Public Works Capital Budget carry over from 2018, #2018-2 thru #2018-9 and the Public Works Department 2019 Operating Budget.

    CARRIED
  • 48-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Tony Gaffan

    That the cost of project listed as line item #27 in the 2019 Capital Budget be divided over 4 years; and that Council set aside $45,000 toward the cost of the project in the 2019 Capital Budget.

    CARRIED
  • 49-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byDeputy Mayor Gord Queen

    That 2019 Capital Budget line item #37 be removed from the 2019 Capital Budget.

    CARRIED
  • 50-2019
    Moved byCouncillor Kimberly DeYong
    Seconded byDeputy Mayor Gord Queen

    That Council approve the pedestrian crossing location specific to Division Road, but postpone the creation of the pedestrian crossing on Main Street (Project #35 on the 2019 Capital Budget).

    LOST
  • 51-2019
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves 2019 Capital Budget line item #35.

    CARRIED
  • 52-2019
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2019 Public Works Operating Budget and the 2019 Capital Budget line items #23 thru #26, #28 thru #30, #32 thru 34, #36, and Capital Budget carry over line item #2018-14.

    CARRIED

    Further to the 2019 Draft Budget Amendments Report presented by the Director of Financial Services, Municipal Services is no longer recommending Graham Sideroad reconstruction as the project for the Road Program (Capital Budget line item #31) and will present Council with recommendations for other roadwork to be included in the 2019 Capital Budget at an upcoming meeting.


8.
Sanitation (Pg. 22)

  • 53-2019
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Larry Patterson

    That Council approves the 2019 Sanitation Operating Budget.

    CARRIED

    Mayor Santos called a recess at 12:25 p.m. for lunch.

     

    The Special Meeting reconvened at 1:10 p.m.


9.
Cemetery (Pg. 23)

  • 54-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Cemetery Operating budget.

    CARRIED

10.
Fantasy of Lights (Pg. 29)

  • 55-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Fantasy of Lights Operating budget.

    CARRIED

11.
Migration Festival (Pg. 31)

  • 56-2019
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Kimberly DeYong

    That Council approves the 2019 Migration Festival Operating budget.

    CARRIED

12.
Recreation Programs (Pgs. 32 and 65)

  • 57-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Recreation Programs Operating budget, with the exception of the Highland Games portion of the budget, which budget shall be brought back to Council for consideration at a subsequent budget meeting.

    CARRIED

13.
Communities in Bloom (Pg. 33)

  • 58-2019
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Communities in Bloom Operating budget.

    CARRIED

14.
Planning (Pg. 34)

  • 59-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2019 Planning Operating budget and carry over the unspent balance from 2018 for the Official Plan Review project, which unspent amount shall be used for the completion of that project.

    CARRIED

15.
Water (Pgs. 38-39)

  • 60-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2019 Water Operating and Capital Budget items.

    CARRIED

16.
Kingsville/Lakeshore West Wastewater (Pgs. 40-41)

  • 61-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2019 Kingsville/Lakeshore West Wastewater Operating and Capital Budget items.

    CARRIED

17.
Cottam Wastewater (Pg. 42)

  • 62-2019
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Laura Lucier

    That Council approves the 2019 Cottam Wastewater Operating and Capital Budget items.

    CARRIED

    At the end of the first budget session, the tax rate increase on the municipal portion of the budget is 1.7% and the combined rate increase is 1.4%.


F.
CONFIRMATORY BY-LAW

1.
By-law 10-2019
This item has attachments.

1.10-2019 Confirmatory January 17 2019.pdf
  • 63-2019
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Larry Patterson

    That Council reads By-law 10-2019, being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 17, 2019 Special Meeting of Council (Budget Deliberations Meeting #1) a first, second and third and final time.

    CARRIED

G.
ADJOURNMENT

  • 64-2019
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Kimberly DeYong

    That Council adjourns this Special Meeting at 2:35 p.m.

    CARRIED
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