SPECIAL MEETING OF COUNCIL

MINUTES

Monday, April 19, 2021

6:00 P.m. - 8:00 P.m.

Council Chambers

2021 Division Road N

Kingsville, Ontario N9Y 2Y9

Members of Council

• Mayor Nelson Santos
• Deputy Mayor Gord Queen
• Councillor Tony Gaffan
• Councillor Thomas Neufeld
• Councillor Larry Patterson
• Councillor Kimberly DeYong
• Councillor Laura Lucier

Members of Administration

• J. Astrologo, Director of Legislative Services/Solicitor/Clerk
• S. Kitchen, Deputy Clerk-Council Services
• R. McLeod, Director of Financial & IT Services
• A. Plancke, Director of Infrastructure & Engineering
• R. Baines, Deputy Clerk - Administrative Services
• J. Norton, CAO
• John Quennell, Deputy Fire Chief

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A.

CALL TO ORDER

Mayor Santos, in attendance in the Council Chambers, called the Special Meeting to order at 6:00 p.m. All other members of Council participated in the meeting through video conferencing technology from remote locations.

B.

DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

C.

STAFF REPORTS

1.

Procedure By-law Review

J. Astrologo, Director of Legislative Services

Ms. Astrologo presented the PowerPoint presentation entitled 'Procedure By-law Proposed Amendments' dated April 19, 2021, noting that the procedure by-law was last reviewed in 2016. The proposed changes were reviewed in detail, commencing with proposed changes to the procedure by-law to allow for voting through the eSCRIBE agenda software voting module.

• 271-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Councillor Laura Lucier

  That Council approves the necessary changes in the Procedural By-law to allow for voting through the eSCRIBE voting system.

  CARRIED
• 272-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Council directs that the proposed revision to "allow the Clerk to refuse the delegation request in limited circumstances with written reasons for the denial supplied to the requester" be deleted.

  LOST
• 273-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Council directs that any reference to a three (3) minute speaking time limit be deleted. 

  CARRIED
• 274-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Deputy Mayor Gord Queen

  That Council approves the balance of the proposed changes to the delegations and presentations format.

  CARRIED
• 275-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Tony Gaffan

  That Council approves the inclusion of a 'Consent Approvals' section in the Procedure By-law.

  CARRIED
• 276-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Councillor Tony Gaffan

  That Council receives the information regarding the Notice of Motion procedure.

  CARRIED
• 277-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Deputy Mayor Gord Queen

  That Council directs that a proposed provisions allowing Proxy Voting be brought back for Council review to be included in the procedure by-law. 

  LOST
• 278-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Thomas Neufeld

  That council approves the revisions to Electronic Participation in meetings.

  CARRIED
• 279-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Council deletes recommended change to extend curfew on 2/3 vote of Council.

  LOST
• 280-2021
  Moved by Councillor Tony Gaffan
  Seconded by Councillor Laura Lucier

  That Council approves the change to the voting to extend curfew on 2/3 vote of Council, with provisions to be brought forward for Council review with respect to details pertaining to such time extension.   

  CARRIED
• 281-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Councillor Larry Patterson

  That Council approves introducing a Land Acknowledgement Statement at the beginning of its Council meetings; And Further That Council appoint one or two Members of Council to work with the Clerk's Department to craft a statement for Council's consideration. 

  CARRIED
• 282-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Laura Lucier

  That Council directs Administration to wait until the conclusion of the Committee Review analysis before changing any procedural rules with respect to committee governance.

  CARRIED

   

   

   

  
  

D.

CONFIRMATORY BY-LAW

1.

By-law 36-2021

• 283-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  That Council reads By-law 36-2021, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its April 19, 2021 Special Meeting, a first, second and third and final time.

  CARRIED

E.

ADJOURNMENT

• 284-2021
  Moved by Councillor Tony Gaffan
  Seconded by Councillor Thomas Neufeld

  That Council adjourns this Special Meeting at 8:11 p.m.

  CARRIED