REGULAR MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Susanne Coghill
  • Councillor Larry Patterson
  • Deputy Mayor Gord Queen
Members of Administration
  • P. Van Mierlo-West, CAO
  • T. Del Greco, Manager of Municipal Facilities and Property
  • M. Durocher, Parks & Recreation Program Manager
  • J. Astrologo, Director of Corporate Services
  • S. Kitchen, Deputy Clerk-Council Services
  • K. Girard, Municipal Services Manager

A.
CALL TO ORDER

Mayor Santos called the Regular Meeting to order at 7:00 p.m.

B.
MOMENT OF SILENCE AND REFLECTION

​Mayor Santos asked those present to stand and observe a moment of silence and reflection to be followed by the playing of O'Canada.

D.
DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

E.
PRESENTATIONS/DELEGATIONS

F.
AMENDMENTS TO THE AGENDA

​None.

G.
STAFF REPORTS

1.
Ontario Municipal Commuter Cycling (OMCC) Program
This item has attachments.

1.MS 2017-35 - Ontario Municipal Commuter Cycling Program (OMCC).pdf
2.OMCC Program Guide May 30-2017 Final English clean.pdf
3.OMCC Application Delcaration (For Council).pdf

​K. Girard, Manager of Municipal Services

  • Recommended Action
    501-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council endorses the application for the Ontario Municipal Commuter Cycling (OMCC) Program and authorizes the Mayor and Clerk to execute the 2017 Application Declaration for the OMCC Program. 


    CARRIED

2.
Contract No. MS17-107- Park Street Reconstruction
This item has attachments.

1.MS 2017-32 - Contract No. MS17-107 - Park Street Reconstruction.pdf
2.Letter of Recommendation.pdf

​K. Girard, Manager of Municipal Services

  • Recommended Action
    502-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    That Council receives the letter of recommendation from Stantec Consulting Ltd. and authorizes the award of Contract Number MS17-107 for the reconstruction of Park Street to Sherway Contracting (Windsor) Ltd. in the amount of $1,683,152.50 (not including HST) and direct Administration to prepare the necessary authorizing by-law.

     


    CARRIED

3.
Marina Fuel Tank Beautification
This item has attachments.

1.MS 2017-36 Marina Fuel Tank Privacy Fence.pdf

​T. Del Greco, Manager of Municipal Facilities and Property

  • Recommended Action
    503-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council approves spending in excess of the 2017 budgeted amount in account 173-099-60315 in order to facilitate beautification of the marina fuel storage tank.


    CARRIED

4.
Coghill / Timbercreek Park Playground Equipment
This item has attachments.

1.MS 2017-34 Coghill - Timbercreek Park Playground Equipment.pdf
2.Appendix I.pdf
3.Appendix II.pdf
  • Recommended Action
    504-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Thomas Neufeld

    That Council approves the proposal submitted by PlayPower Canada in the amount of $50,440.20 for the installation of playground equipment at Timbercreek Park, approve the proposal submitted by Henderson Recreation in the amount of $51,191.06 for the installation of playground equipment at Coghill Park and authorize purchase of mom and tot swing for installation at Coghill Park.


    CARRIED

5.
2nd Quarter Report
This item has attachments.

1.2nd Quarter Report.pdf
2.01-Apr-17 to 30-Jun-17 All Open Service Requests.pdf
3.01-Apr-17 to 30-Jun-17 All Service Requests.pdf
4.01-Jan-17 to 30-Jun-17 All Open Service Requests.pdf
5.01-Jan-17 to 30-Jun-17 Service Request Summary All.pdf
6.Copy of 2017 Comparative Tax and Water Rates 7.5.17 (2).pdf
7.Copy of New 2017 Bldg Bylaw Activity Report.pdf
8.Kingsville_Bellchamber_ Dean 2017 Final.pdf
9.Website Statistics for the period of April 1 to June 30.pdf
10.Motions Tracker.pdf
11.2017 Capital Project Status Log.pdf

​P. Van Mierlo-West, CAO

  • Recommended Action
    505-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council receives the 2017 2nd Quarter Report for information.


    CARRIED

6.
Strategic Plan – Final
This item has attachments.

1.Strategic Plan - Final(1).pdf
2.Strat Plan 2017-final (draft)(1).pdf

​P. Van Mierlo-West, CAO

  • Recommended Action
    506-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    That Council approves the 2017-2022 Strategic Plan.


    CARRIED

H.
BUSINESS/CORRESPONDENCE-ACTION REQUIRED

1.
Joan Cotte, Culture Days Planning Committee - Correspondence dated July 10, 2017 RE: Flag Raising for Culture Days, "Art Free for All" 
This item has attachments.

1.culture days.pdf
  • Recommended Action
    507-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Thomas Neufeld

    That Council approve request from the Kingsville Culture Days planning committee for a flag raising ceremony on Friday September 22, 2017.


    CARRIED

2.
Cottam Rotary Club - Correspondence dated July 17, 2017 requesting support of  55th Cottam Rotary Horse Show
This item has attachments.

1.Rotary Donation Letter-1.pdf
  • Recommended Action
    508-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    Council approve purchase of full page advertisement in the annual Cottam Rotary Horse Show brochure at a cost of $80.00.


    CARRIED

I.
MINUTES OF THE PREVIOUS MEETINGS

1.
Regular Meeting of Council-July 10, 2017
This item has attachments.

1.Post-Meeting Minutes - Regular Council Meeting_Jul10_2017 - English.pdf

2.
Regular Closed Session Meeting of Council - July 10, 2017

  • Recommended Action
    509-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Thomas Neufeld

    That Council adopt Regular Meeting of Council on July 10, 2017 and Regular 'Closed Session' Meeting of Council Minutes dated July 10, 2017


    CARRIED

J.
MINUTES OF COMMITTEES AND RECOMMENDATIONS

1.
BIA Minutes - June 13, 2017
This item has attachments.

1.BIA MINUTES for June 13 2017.pdf
  • Recommended Action
    510-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Tony Gaffan

    That Council receive BIA Board Meeting Minutes dated, June 13, 2017


    CARRIED

2.
Marina Committee Minutes - June 19, 2017
This item has attachments.

1.Marina_Meeting_June_19_2017.pdf
  • Recommended Action
    511-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    That Council receive Marina Committee Meeting Minutes dated, June 19, 2017.


    CARRIED

K.
BUSINESS CORRESPONDENCE - INFORMATIONAL

4.
Municipality of Leamington - Correspondence dated June 15, 2017 RE: Resolution  No. C-151-17 - Funding for the Great Lakes
This item has attachments.

1.leamington resolution.pdf
  • Recommended Action
    512-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Susanne Coghill

    That Council receive information items 1 to 4.


    CARRIED

L.
NOTICES OF MOTION

1.
Deputy Mayor Queen may move or caused to have moved:

​That the Town's Development Manual be amended at Section 4.1.1. to remove the sentence "The Municipality may accept 15 metre wide rights-of-way with 2.5 metre wide easements on each side for utilities on cul-du-sac streets and P Loop streets".

  • Recommended Action
    513-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    Council direct administration to update the Town of Kingsville Development Manual to eliminate the option of 15 metre wide rights of way with 2.5 metre easements on each side for utilities on cul-de-sac streets and "P Loop" streets and clarify standard road width is 66 feet.


    CARRIED

2.
Deputy Mayor Queen may move or cause to have moved:
This item has attachments.

1.Notice of Motion.pdf

​That Council be provided with details regarding a proposed tower installation on Town owned property in the area of the sewage plant and the dog park.

  • Recommended Action
    514-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    Council be provided with details regarding a proposed tower installation on town owned property in the area of the sewage plant and the dog park.


    CARRIED

3.
Councilor Neufeld may move or cause to have moved:

​That Council direct that Communication Tower Applications for municipally-owned land follow the Town's notice policy, regardless of height.

  • Recommended Action
    515-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Larry Patterson

    Council direct that future Communication Tower applications for municipally-owned lands follow the town's notice policy, regardless of height.


    CARRIED

4.
Councilor Neufeld may move or caused to be moved:

​That the Mayor invite local citizens who want to sing the National Anthem to attend the first Regular Meeting of each month, starting in 2018.

  • Recommended Action
    516-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByDeputy Mayor Gord Queen

    That the Mayor invite local citizens who want to sing the national anthem to attend the first Regular Meeting of each month starting in 2018.


    CARRIED

5.
Councilor Neufeld may move or cause to have moved:

​That the policy for live trapping of animals be considered to be increased to two animals per cage, rather than one, and that the said motion be sent to the Kingsville-Leamington Animal Control Committee and to Town Administration for discussion and recommendation.

  • Recommended Action
    517-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    That the policy for live trapping of animals be considered to be increased from one animal to two animals per cage and that this Motion be sent to the Kingsville Leamington Animal Control Committee and to Administration for discussion and recommendation.


    CARRIED

M.
UNFINISHED BUSINESS, ANNOUNCEMENTS AND UPDATES

​Mayor Santos introduced Jennifer Galea, the new Human Resource Manager who officially started on July 20, 2017. Council welcomed Ms. Galea to the Town of Kingsville.

Mayor Santos invited members and the Community to the Explore the Shore events to be held Saturday, July 29 and Sunday, July 30, including a stop at Cedar Island Beach on Heritage Road. He stated that he looks forward to seeing everyone exploring Canada's most southern shoreline.

N.
BYLAWS

1.
By-law 78-2017
This item has attachments.

1.78-2017 Amend Appointment By-law 55+ (002).pdf
  • Recommended Action
    518-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    Council read By-law 78-2017, being a By-law to amend By-law 1-2015, being a By-law to appoint certain members of Council to boards and committees (change of name of Older Adults Advisory Committee to The 55+ Advisory Committee) a first, second and third and final time.


    CARRIED

2.
By-law 79-2017
This item has attachments.

1.79-2017 Authorize Dominion Voting Systems Corporation agreement.pdf
2.Kingsville ON_Rental Service and Software_07.24.2017.pdf
  • Recommended Action
    519-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council read By-law 79-2017, being a by-law authorizing the entering into of a Hardware Rental, Software License and Services Agreement with Dominion Voting Systems Corporation, a first, second and third and final time.


    CARRIED

3.
By-law 80-2017
This item has attachments.

1.80-2017.pdf
2.By-law 80-2017 attachement.pdf
  • Recommended Action
    520-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    Council read By-law 80-2017, being a By-law under the Municipal Act, 2001 Part 8, Section 408; to authorize the issue of a single series of debentures to consolidate the financing of the maintenance of numerous drains, all in the Town of Kingsville a first, second and third and final time.


    CARRIED

O.
CLOSED SESSION

  • Recommended Action
    521-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    Council at 7:56 p.m. pursuant to Section 239 of the Municipal Act, 2001, entered into Closed Session to address the following items:

    Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board, being verbal update RE: Agreement of Purchase and Sale with Edward Remark & Sons Limited

    Section 239(3.1) An education or training update RE: Council Staff Relations Policy


    CARRIED

P.
REPORT OUT OF CLOSED SESSION

The Regular Meeting reconvened in open session at 8:42 p.m.

Mayor Santos reported out of Closed Session pertaining to Item O-1, stating that Council received an update pertaining to the status of the Agreement of Purchase and Sale with Edward Remark & Sons Limited; and further

Mayor Santos reported out pertaining to Item O-2, stating that Council received education and training pertaining to the Town's Council Staff Relations Policy.

Q.
CONFIRMATORY BY-LAW

1.
By-law 81-2017
This item has attachments.

1.81-2017 Confirmatory July 24 2017.pdf
  • Recommended Action
    522-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    Council read By-law 81-2017, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its July 24, 2017 Regular Meeting a first, second and third and final time.


    CARRIED

R.
ADJOURNMENT

  • Recommended Action
    523-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Tony Gaffan

    Council adjourn this Regular Meeting at 8:43 p.m.


    CARRIED

C.
PLAYING OF NATIONAL ANTHEM

K.
BUSINESS CORRESPONDENCE - INFORMATIONAL

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