SPECIAL MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Councillor Susanne Coghill
  • Councillor John Driedger
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
Absent
  • Deputy Mayor Gord Queen
Members of Administration
  • J. Astrologo, Director of Corporate Services
  • R. Brown, Manager of Planning & Development Services
  • M. Durocher, Parks & Recreation Program Manager
  • Jennifer Galea, Human Resources Manager
  • K. Girard, Municipal Services Manager
  • T. Del Greco, Manager of Municipal Facilities and Property
  • T. Iacobelli, Manager of Information Technology
  • S. Martinho, Public Works Manager
  • R. McLeod, Manager of Financial Services
  • C. Parsons, Fire Chief
  • A. Plancke, Director of Municipal Services
  • P. Valore, Chief Building Official
  • P. Van Mierlo-West, CAO

A.
CALL TO ORDER

Mayor Santos called the Special Meeting to order at 9:00 am.

B.
MOMENT OF SILENCE AND REFLECTION

C.
DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

D.
BUSINESS / CORRESPONDENCE - ACTION REQUIRED

1.
January 2018 Council Meeting Schedule - Discussion
This item has attachments.

1.proposed.pdf
  • Recommended Action
    35-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approve the rescheduling of the Regular Meeting of Council from January 22, 2018 to January 29, 2018 and to authorize the cancellation of the January 22, 2018 Regular Meeting.

    CARRIED

E.
STAFF REPORTS

1.
2018 Budget – Executive Summary
This item has attachments.

1.2018 Budget - Executive Summary.pdf
  • Recommended Action
    36-2018
    Moved byCouncillor Susanne Coghill
    Seconded byCouncillor Larry Patterson

    That Council receive the 2018 Budget - Executive Summary report as part of the 2018 budget deliberation process.

    CARRIED

2.
2018 Draft Budget Amendments
This item has attachments.

1.2018 Draft Budget Amendments.pdf
  • Recommended Action
    37-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor John Driedger

    That Council receive the proposed amendments to the 2018 draft budget.

    CARRIED

F.
BUSINESS CORRESPONDENCE - INFORMATIONAL

1.
Deputy Mayor G. Queen--Correspondence dated January 1, 2018 RE: Communication and Budget Deliberation 2018
This item has attachments.

1.LF Gord Queen to Clerk, dated January 1, 2018(1).pdf
  • Recommended Action
    38-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Susanne Coghill

    That Council receive information item 1.

    CARRIED

G.
BUDGET DELIBERATIONS

1.
Review of Projects Requested for Pre-approval

  • Recommended Action
    39-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves item #29 of the 2018 Capital Budget, subject to reviewing the funding in the County Budget for the Heritage Road project.

    CARRIED
  • Recommended Action
    40-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #31.

    CARRIED
  • Recommended Action
    41-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Capital Budget line item #32

    CARRIED
  • Recommended Action
    42-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Capital Budget line items #33 and #36.

    CARRIED
  • Recommended Action
    43-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Capital Budget line item #37

    CARRIED
  • Recommended Action
    44-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #38

    CARRIED
  • Recommended Action
    45-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Larry Patterson

    That Council approves the 2018 Capital Budget line item #39, which should be listed as Bridge #042 - Maddox Drain Culvert Engineering.

    CARRIED
  • Recommended Action
    46-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Capital Budget line item #40.

    CARRIED
  • Recommended Action
    47-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #42.

    CARRIED
  • Recommended Action
    48-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #44.

    CARRIED
  • Recommended Action
    49-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Capital Budget line item #59 and #60.

    CARRIED
  • Recommended Action
    50-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves line item #1, Fleet Replacement, from the 2018 Environmental Capital Budget.

    CARRIED

2.
Presentation of Departmental Capital and Operating Budgets

1.
Council (Pg. 10 of Draft 2018 Municipal Budget previously provided)

  • Recommended Action
    51-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Council Operating Budget.

    CARRIED

2.
General Administration (Pgs. 11-12)

  • Recommended Action
    52-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Thomas Neufeld

    That the line item described as Program Support - Build. & Water, account ending in 40655 be increased by 1.50%.

    CARRIED
  • Recommended Action
    53-2018
    Moved byCouncillor Susanne Coghill
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Capital Budget line items #1 thru #3.

    CARRIED
  • Recommended Action
    54-2018
    Moved byCouncillor Susanne Coghill
    Seconded byCouncillor Tony Gaffan

    That Council receives the 2018 General Administration Operating Budget, as amended.

    CARRIED

    Mayor Santos called a recess at 10:33 am.

    Mayor Santos reconvened the Special Meeting at 10:47 am.

3.
Information Technology (Pg. 13)

  • Recommended Action
    55-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2018 Information Technology Capital Budget, being 2018 Capital Budget line items #4 thru #24.

    CARRIED
  • Recommended Action
    56-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Information Technology Operating Budget, as amended.

    CARRIED

4.
Fire (Pgs. 15-16)

  • Recommended Action
    57-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Larry Patterson

    That Council approves the 2018 Capital Budget line item #25.

    CARRIED
  • Recommended Action
    58-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Larry Patterson

    That Council approves the 2018 Fire Department Operating Budget.

    CARRIED

5.
Building (Pg. 18)

  • Recommended Action
    59-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line items #27 and #28.

    CARRIED
  • Recommended Action
    60-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Building Department Operating Budget, as amended.

    CARRIED

6.
Public Works (Pgs. 19-21)

  • Recommended Action
    61-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line items #30, #34, #35, #41, and #47 thru #50.

    CARRIED
  • Recommended Action
    62-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Public Works Operating Budget, as amended.

    CARRIED

7.
Sanitation (Pg. 22)

  • Recommended Action
    63-2018
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Sanitation Operating Budget.

    CARRIED

8.
Cemetery (Pg. 23)

  • Recommended Action
    64-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Cemetery Operating Budget.

    CARRIED

    Mayor Santos called for a lunch recess at 11:55 am.

    Mayor Santos reconvened the Special Meeting at 12:37 pm.

  • Recommended Action
    65-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That the Training and Development line item in the 2018 General Administration Operating Budget (account ending 60254) be reduced to $35,000.

    CARRIED

9.
Arena (Pgs. 24-25)

  • Recommended Action
    66-2018
    Moved byCouncillor Susanne Coghill
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Capital Budget line items #52 thu #54.

    CARRIED
  • Recommended Action
    67-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Arena Operating Budget, as amended.

    CARRIED

10.
Parks (Pgs. 26-27)

  • Recommended Action
    68-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line #61 and #62.

    CARRIED
  • Recommended Action
    69-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line items #55 thru #58.

    CARRIED
  • Recommended Action
    70-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #63(b).

    CARRIED
  • Recommended Action
    71-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item #66.

    CARRIED
  • Recommended Action
    72-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Parks Operating Budget.

    CARRIED

11.
Facilities (Pg. 28)

  • Recommended Action
    73-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Capital Budget line items #70 thru #75.

    CARRIED
  • Recommended Action
    74-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Facilities Operating Budget.

    CARRIED

12.
Marina (Pg. 30)

  • Recommended Action
    75-2018
    Moved byCouncillor Susanne Coghill
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2018 Capital Budget line item #67.

    CARRIED
  • Recommended Action
    76-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council approves the 2018 Marina Operating Budget.

    CARRIED

13.
Fantasy of Lights (Pg. 29)

  • Recommended Action
    77-2018
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Fantasy of Lights Operating Budget.

    CARRIED

14.
Migration Festival (Pg. 31)

  • Recommended Action
    78-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Migration Festival Operating Budget.

    CARRIED

15.
Recreation Programs (Pg. 32)

  • Recommended Action
    79-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That the Committee Honorarium budget line item (account ending in 60114) be reduced to $20,000.

    CARRIED
  • Recommended Action
    80-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Capital Budget line item 69.

    CARRIED
  • Recommended Action
    81-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Capital Budget line item #68.

    CARRIED
  • Recommended Action
    82-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Thomas Neufeld

    That Council approves the 2018 Recreation Programs Operating Budget.

    CARRIED

16.
Communities in Bloom (Pg. 33)

  • Recommended Action
    83-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Communities in Bloom Operating Budget.

    CARRIED

17.
Animal Control (Pg. 14)

  • Recommended Action
    84-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor John Driedger

    That Council approves the 2018 Animal Control Operating Budget.

    CARRIED

18.
Planning (Pg. 34)

  • Recommended Action
    85-2018
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Susanne Coghill

    That Council approves the 2018 Planning Department Operating Budget.

    CARRIED

H.
CONFIRMATORY BY-LAW

1.
By-law 15-2018
This item has attachments.

1.15-2018 Confirmatory By-law January 16 2018 Special Meeting.pdf
  • Recommended Action
    86-2018
    Moved byCouncillor John Driedger
    Seconded byCouncillor Tony Gaffan

    That Council read By-law 15-2018, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 16, 2018 Special Meeting a first, second and third and final time.

    CARRIED

    Mr. McLeod advised that the current municipal tax rate increase is at 3.5% and the overall tax rate increase sits at 1.6%.  Budget deliberations are to resume on Monday, February 5, 2018.

I.
ADJOURNMENT

  • Recommended Action
    87-2018
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor Tony Gaffan

    That Council adjourn this Special Meeting at 1:52 pm.

    CARRIED
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