COMMITTEE OF THE WHOLE

MINUTES

-
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Kimberly DeYong
  • Councillor Tony Gaffan
  • Councillor Laura Lucier
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson

A.
CALL TO ORDER
 

Chair Queen called the Committee Meeting to order at 6:00 p.m. Members of the Committee participated in the meeting through video conferencing technology from remote locations.

B.
DISCLOSURE OF PECUNIARY INTEREST
 

The Chair reminded the Committee that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the matter comes forward.

C.
REPORT OUT FROM CLOSED SESSION - January 17, 2022 Committee of the Whole
 

The Chair provided the following Report Out from Closed Session--January 17, 2022 Committee of the Whole

The Chair reported that the Committee of the Whole met in Closed Session on January 17, 2022 at 7:17 pm to discuss 2 items as provided for under Section 239(2) of the Municipal Act.

Item (i) was heard under Section 239(2)(b) of the Act and there is nothing further to report on this matter. Item (ii) was heard under Section 239(2)(d) of the Act and there is nothing further to report on this matter.

D.
PRESENTATIONS
 

1.
Robin Greenall, CEO/Chief Librarian Essex County Library (ECL) RE: Update regarding Essex County Library Service Delivery 
This item has attachments. 

1.Essex County Library - Service Delivery Adjustments.pdf
2.Essex County Library - Post Covid Service Plan Report.pdf
3.Essex County Library - Branch Service Review.pdf

Ms. Greenall presented an update regarding Essex County Library Service Delivery Adjustments, referencing Correspondence dated February 15, 2022 together with background information reports (being ECL Board Post COVID Service Planning Report dated June 2021 and ECL Board Branch Service Report dated August 2021).

  • COTW6-02222022
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Larry Patterson

    That the Committee directs Administration to prepare a report to Council regarding the use of all of the Town facilities, including the library buildings. 

    CARRIED
  • COTW7-02222022
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That the presentation of Essex County Library CEO/Chief Librarian R. Greenall RE: Essex County Library Service Delivery Adjustments BE RECEIVED.

    CARRIED

E.
DELEGATIONS
 

1.
Brett Sears, Project Manager, Transportation Planning Department, WSP--Progress update regarding the Kingsville Comprehensive Transportation Master Plan  
This item has attachments. 

1.2022-02-22 Kingsville Council vFinal.pdf

Chair Queen indicated that there would be two delegations this evening, the first being Mr. Brett Sears and the second being Dr. Charles Morgan (See: Agenda Item G-2).

Mr. Sears presented the progress update on the Kingsville Comprehensive Transportation Master Plan through a Powerpoint presentation and answered questions of Committee members.

The Manager of Engineering also provided comments in connection with the update. 

  • COTW8-02222022
    Moved byMayor Nelson Santos
    Seconded byCouncillor Laura Lucier

    That the Committee receive the presentation of Brett Sears, Project Manager, WSP, being a progress update regarding the Kingsville Comprehensive Transportation Master Plan.

    CARRIED

    The Chair then invited the next delegation to address the Committee.

    Dr. Charles Morgan presented his correspondence dated February 12, 2022 (Agenda Item G-2) in connection with the repaving project for Division St. North.  


  • COTW9-02222022
    Moved byCouncillor Laura Lucier
    Seconded byCouncillor Kimberly DeYong

    That the Committee requests Administration to prepare a report to Council in connection with the Division St. North repaving project in relation to options for cyclists.

    CARRIED
  • COTW10-02222022
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Thomas Neufeld

    That the Committee receive the presentation of Dr. Charles Morgan as contained in his correspondence dated February 12, 2022.

    CARRIED

    At 8:07 p.m. Chair Queen called for a recess, and the meeting reconvened at 8:15 p.m.


F.
STAFF REPORTS
 

1.
Verbal Reports
 

a.
Customer Service Review Update
 

The Town Clerk presented an update in connection with the Town's Customer Service Review project. Dr. Janice Forsyth (Foresight Consulting Inc.) provided additional information and fielded questions of the Committee. A further update will be provided as the project continues.

  • COTW11-02222022
    Moved byMayor Nelson Santos
    Seconded byCouncillor Laura Lucier

    That the verbal Customer Service Review update as presented by the Town Clerk BE RECEIVED.

    CARRIED

b.
Communications Progress Update
 

The Communications and Public Relations Coordinator presented the Communications Progress Update through a Powerpoint Presentation.

  • COTW12-02222022
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Laura Lucier

    That the Communications Progress update as presented by the Communications and Public Relations Coordinator BE RECEIVED.

    CARRIED

2.
Written Reports
 

a.
2021 – Cityworks Summary
This item has attachments. 

1.IED 2022-01 - 2021 Cityworks Summary Report.pdf
2.2021 Cityworks Summary by Quarter.pdf
3.Service Request Summary 2021 by Category - Appendix A.pdf

The Director of Infrastructure and Engineering presented an overview of the report. 

  • COTW13-02222022
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Larry Patterson
    1. That the Committee RECEIVE the 2021 - Cityworks Summary report for information only.
    CARRIED

b.
Kenshore Lane Sanitary Sewer Extension
This item has attachments. 

1.IED 2022-02 Kenshore Lane - Essex - Local Improvement Request.pdf

The Director of Infrastructure and Engineering presented an overview of the report.

  • COTW14-02222022
    Moved byCouncillor Thomas Neufeld
    Seconded byMayor Nelson Santos
    1. That the Kenshore Lane Sanitary Sewer Extension report BE RECEIVED for information.
    CARRIED

c.
Kingsville Water Meter Replacements and AMI Installation
This item has attachments. 

1.IED 2022-07 Water Meter Replacement Program.pdf
2.Kingsville Diameter Master Report - Jan 9 - updated.pdf

The Manager of Public Works and Environmental Services presented an overview of the report.

  • COTW15-02222022
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That the Committee of the Whole recommends to Council that:

    1) The Town of Kingsville implements AMI Technology to achieve both the non-financial and financial benefits associated with the business drivers listed in the report.

    2) A “Turnkey” Procurement Strategy be implemented instead of soliciting the market for separate components for the AMI system.

    3) Existing assets/infrastructure be allowed for during Procurement.

    4) The Town changes all water meters ten (10) years or older as part of the project.

    5) The Town installs mechanical meters up to 1.5” in diameter and non-mechanical meters for 2” and larger.

    6) A 20% contingency on the installation portion of the project be budgeted to account for potential complications during meter replacements.

    7) This project consists of a 6-month procurement phase beginning in 2022 with a 3-month startup and a 12-month implementation phase starting in 2023.

     

    CARRIED

G.
CORRESPONDENCE
 

H.
MINUTES OF THE PREVIOUS MEETINGS
 

1.
Committee of the Whole Meeting Minutes--January 17, 2022
This item has attachments. 

1.Post-Meeting Minutes - Committee of the Whole_Jan17_2022 - English.pdf

2.
Committee of the Whole Closed Session Meeting Minutes--January 17, 2022
 

  • COTW17-02222022
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Laura Lucier

    That the Committee adopts the Committee of the Whole Meeting Minutes dated January 17, 2022 and the Committee of the Whole Closed Session Meeting Minutes dated January 17, 2022.

    CARRIED

I.
COMMITTEE QUESTIONS
 

1. Ms. Lucier inquired about potential school property acquisitions and funding options.

2. Ms. Lucier inquired about municipal facilities' re-opening protocols, including the arena. 

3. Mr. Santos, in regard to the discussion around the proposed re-paving of Division St. North, inquired as to whether there are portions of the road corridors that could have traffic calming measures implemented for the long-term as the road approaches the more populated areas into urbanized Kingsville. 

4. Councillor Patterson asked about the options for paint colours for painting edgelines on roads.

5. Mr. Queen stated that since Kingsville has representation on the County Wide Active Transportation team, he asked Administration to provide details as to the best way to make suggestions in connection with improvements to the CWATS program (e.g. cycling safety needs e.g. County Road 23 between Roads 20 and 50 needs paved shoulders).

6. Mr. Queen commented that the Mayor of LaSalle has recently noted that in LaSalle new subdivision developers are required to include active transportation through multi-purpose trails as part of all new subdivisions at their expense. Mr. Queen inquired as to whether the Town's Senior Management Team has considered such action for the Town's new subdivisions.

7. Mr. Queen inquired as to how the Town can get a franchise agreement entered into with E.L.K. Energy Inc., outlining what the expectations are on our roads.

Members of the Senior Management Team answered the questions of the Committee. 

J.
ADJOURNMENT
 

  • COTW18-02222022
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Laura Lucier

    That the meeting adjourn at 9:57 p.m.

    CARRIED
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