SPECIAL MEETING OF COUNCILMINUTESWednesday, January 29, 2020 9:00 A.m. - 4:00 P.m.Council Chambers2021 Division Road N Kingsville, Ontario N9Y 2Y9Members of CouncilMayor Nelson SantosDeputy Mayor Gord QueenCouncillor Tony GaffanCouncillor Thomas NeufeldCouncillor Larry PattersonCouncillor Kimberly DeYongCouncillor Laura LucierMembers of AdministrationJ. Astrologo, Director of Corporate ServicesR. Brown, Manager of Planning ServicesM. Durocher, Parks & Recreation Program ManagerT. Del Greco, Municipal Services ManagerS. Martinho, Public Works ManagerR. McLeod, Director of Financial ServicesA. Plancke, Director of Municipal ServicesP. Van Mierlo-West, CAOD. Wolicki, Manager of Municipal Facilities and PropertyT. Hong, Manager of Financial ServicesA.CALL TO ORDER Mayor Santos called the Regular Meeting to order at 9:02 a.m.B.DISCLOSURE OF PECUNIARY INTEREST Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.1.Deputy Mayor Gord Queen - Discovery School-Based Childcare Program of Kingsville 2.Councillor Laura Lucier - St. John de Brebeuf Catholic Church 3.Mayor Nelson Santos - Migration Hall 4.Mayor Nelson Santos - St. John de Brebeuf Catholic Church C.BUSINESS CORRESPONDENCE - INFORMATIONAL 1.Correspondence from J. Winger RE: Wastewater Budgets, dated January 22, 2020 1.Winger Correspondence.pdfThe Director of Financial Services advised that the Manager of Financial Services will address the concerns raised in the correspondence during the Water and Wastewater budget discussions.86-2020Moved byCouncillor Laura LucierSeconded byCouncillor Thomas NeufeldThat Council receive the correspondence, dated January 22, 2020, from Joanne Winger regarding the 2020 Wastewater Budgets.CARRIEDD.BUDGET DELIBERATIONS 1.2020 Draft Budget Amendments # 2 Report 1.2020 Draft Budget Amendments - No. 2.pdf2.BIA Budget 1.21.20.pdf87-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Tony GaffanTo approve the following changes to the 2020 draft budget: Increase Affordable Housing Initiative expense (01-112-200-60393) to $26,396 Update the cost of the Fibre Network capital project (IT-2020-9) to $380,000 which is to be funded in full from the Modernization GrantApply Modernization Grant Funding of $20,500 to capital project IT-2020-10Apply Modernization Grant Funding of $75,684 to capital project IT-2020-5Increase Prisoner Transportation Grant revenue (01-122-058-40505) to $16,000 To receive the revised Kingsville BIA 2020 budget.CARRIED88-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Laura LucierThat the Mayor's promotional account be increased by $5,500 for the production of Kingsville volunteer appreciation coins.CARRIED2.Presentation of Departmental Operating and Capital Budgets Continued a.Arena (pg. 24) 89-2020Moved byCouncillor Thomas NeufeldSeconded byDeputy Mayor Gord QueenThat Council approves the 2020 Arena Operating and Capital Budget line items ARENA-2020-1 and ARENA-2020-2.CARRIEDb.Parks (pg. 26) 90-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldThat Council approves 2020 Capital Budget line items PARKS-2019-1 to PARKS-2019-4.CARRIED92-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Laura LucierThat the funds allocated to Capital Budget line item PARKS-2020-1 (Lion's Park Development) be allocated to a Lion's Park Development Reserve pending the determination of the splash pad location. CARRIED91-2020Moved byCouncillor Larry PattersonSeconded byDeputy Mayor Gord QueenThat Council approve Capital Budget line item PARKS-2020-1.91-2020Moved byCouncillor Larry PattersonSeconded byDeputy Mayor Gord QueenThat Capital Budget line item PARKS-2020-1 be approved, but that the funds be allocated to a Lion's Park Development Reserve pending the determination of the location of the splash pad.CARRIED93-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Laura LucierThat Council approves Capital Budget line item PARKS-2020-2.CARRIED94-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldThat Council approves Capital Budget line item PARKS-2020-3.CARRIED95-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Thomas NeufeldThat Council approves Capital Budget line item PARKS-2020-4 and PARKS-2020-5. CARRIED96-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Larry PattersonThat Council denies approval of Capital Budget line item PARKS-2020-6. CARRIED97-2020Moved byCouncillor Thomas NeufeldSeconded byDeputy Mayor Gord QueenThat Council approves Capital Budget line items PARKS-2020-7 to PARKS-2020-9.CARRIED98-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Thomas NeufeldThat Council transfers from reserves the amount of $36,005 to be put toward Capital Budget line item PARKS-2020-7 (Dog Park Development - Road 2 East). LOST99-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldThat Council approves the 2020 Parks Operating Budget.CARRIEDc.Facilities (pg. 28) 100-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Laura LucierThat Capital Budget line item FAC-2020-2 be reduced by $3,000.CARRIED101-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council approves the 2020 Facilities Operating Budget and Capital Budget line items FAC-2019-1 and FAC-2020-1 to FAC-2020-2.CARRIEDMayor Santos called for a recess at 10:52 a.m. The meeting reconvened at 11:05 a.m.d.Marina (pg. 30) 102-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Tony GaffanThat Council approves the 2020 Marina Operating Budget and Capital Budget line item MAR-2020-1.CARRIEDe.Communities in Bloom (pg. 33) 103-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council approves the 2020 Communities in Bloom Operating Budget, with the amendment that the budget amounts for Tour Costs, Judges Expenses and Awards Ceremony be allocated to line item 01-176-099-60631 (Special Events).CARRIEDf.Highland Games (pg.64) 104-2020Moved byCouncillor Laura LucierSeconded byCouncillor Larry PattersonThat Council approves the 2020 Highland Games Committee Operating Budget.CARRIEDg.Planning (pg. 34) 105-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Laura LucierThat Council increase the 2020 Operating Budget line item 01-180-099-60326 (Professional Fees) to $50,000.CARRIED106-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Tony GaffanThat Council approves Planning Services' 2020 Operating Budget, as amended and Capital Budget line item 2020-1-PLAN. CARRIEDh.Water (pg. 38) 107-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Kimberly DeYongThat Council approves the 2020 Water Operating Budget.CARRIED108-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Tony GaffanThat Council approves Capital Budget line items WAT-2019-1 to WAT-2019-3, and WAT-2020-1 to WAT-2020-7.CARRIEDi.Kingsville/Lakeshore West Wastewater (pg. 40) 109-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Laura LucierThat Council approves Kingsville/Lakeshore West Wastewater Operating Budget.CARRIED110-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Laura LucierThat Council approves Capital Budget line items WASTE-K-2019-1 to WASTE-K-2019-4 and WASTE-K-2020-1 and WASTE-K-2020-2.CARRIEDj.Cottam Wastewater (pg. 42) 111-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Laura LucierThat Council approves Cottam Wastewater 2020 Operating Budget.CARRIED112-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Thomas NeufeldThat Council approves the Cottam Wastewater 2020 Capital Budget line items WASTE-C-2019-1, WASTE-C-2020-1 and WASTE-C-2020-2. CARRIEDk.Kingsville BIA 113-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Tony GaffanThat Council approves the BIA 2020 Operating Budget, save and except the Facelift Grant.CARRIED3.2020 Kingsville Community Grants Report 1.2020 Kingsville Community Grants.pdf2.2020 Grant Summary - 1.23.20.pdf3.Kingsville Community Grant Fund Policy September 2019.pdf4.Grants and Donation Requests a.2nd Cottam Scouts 114-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonThat Council grants the sum of $2,000 to the 2nd Cottam Scouts.CARRIEDb.Arts Society of Kingsville 115-2020Moved byCouncillor Laura LucierSeconded byDeputy Mayor Gord QueenThat Council grants the sum of $4,000 to the Arts Society of Kingsville, being $2,000 in cash grant and $2,000 rental credit.CARRIEDc.Kingsville BIA-Facelift Grant 116-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Thomas NeufeldThat Council grants the sum of $3,500 to the Kingsville BIA-Facelift Grant.CARRIEDd.Cedar Island Yacht Club 117-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Kimberly DeYongThat Council grants the sum of $5,130 to the Cedar Island Yacht Club.CARRIEDe.Cottam United Church 118-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonThat Council grants the sum of $4,250 to the Cottam United Church.CARRIEDf.Discovery School-Based Childcare Program of Kingsville Deputy Mayor Gord Queen declared a conflict on this item. (Grand-daughter attends childcare program.)119-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council grants the sum of $1,854 to Discovery School-Based Childcare Program of Kingsville.CARRIEDg.Erie North Shore Hockey-Juvenile OHF Championship 120-2020Moved byCouncillor Laura LucierSeconded byCouncillor Kimberly DeYongThat Council grants the sum of $5,000 to the Erie North Shore Hockey-Juvenile OHF Championship.CARRIEDh.Erie Shores Quilters Guild 121-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Larry PattersonThat Council grants the sum of $1,380 to the Erie Shores Quilters Guild in the form of a rental credit.CARRIEDi.Jack Miner Migratory Bird Foundation 122-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Kimberly DeYongThat Council grants the sum of $5,000 to Jack Miner Migratory Bird Foundation.CARRIEDj.Kingsville and Essex Associated Band 123-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Laura LucierThat Council grants the sum of $5,000 to the Kingsville and Essex Associated Band.CARRIEDk.Kingsville Horticultural Society 124-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Kimberly DeYongThat Council grants the sum of $8,000 to the Kingsville Horticultural Society.CARRIEDl.Kingsville Pickleball Inc. 125-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Laura LucierThat Council grants the sum of $1,405 to Kingsville Pickleball Inc.CARRIEDm.Kingsville Soccer Association 126-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Tony GaffanThat Council grants the sum of $12,000 to the Kingsville Soccer Association, which funding is contingent upon the Association finding a mutually agreeable location of their storage facility with Parks and Recreation Management and a commitment from the Association to fund the balance of the cost of the facility.CARRIEDn.Kingsville-Gosfield Heritage Society 127-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Larry PattersonThat Council grants the sum of $1,100 to the Kingsville-Gosfield Heritage Society.CARRIEDo.Migration Hall Mayor Nelson Santos declared a conflict on this item. (Unresolved contractual dispute with entity.)128-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Thomas NeufeldThat Council grants the sum of $3,000 to Migration Hall.CARRIEDp.Rotary Club of Cottam 129-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Larry PattersonThat Council grants the sum of $3,000 to the Rotary Club of Cottam.CARRIEDq.Rotary Club of Kingsville Southshore 130-2020Moved byCouncillor Larry PattersonSeconded byCouncillor Tony GaffanThat Council grants the sum of $2,160 in the form of a rental credit to the Rotary Club of Kingsville Southshore.CARRIEDr.Shooters Photography Club 131-2020Moved byCouncillor Tony GaffanSeconded byCouncillor Laura LucierThat Council grants the sum of $1,000 to Shooters Photography Club, in the form of a rental credit.CARRIEDs.Southwestern Ontario Gleaners 132-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council grants the sum of $2,000 to the Southwestern Ontario Gleaners.CARRIEDt.St. John de Brebeuf Catholic Church Councillor Laura Lucier declared a conflict on this item. (Member of the Church congregation.)Mayor Nelson Santos declared a conflict on this item. (Member of Church congregation.)133-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council recognizes that the application from St. John de Brebeuf Catholic Church does not qualify for a grant under the Kingsville Community Grant Policy, but that there may be funds available to the Church under the Kingsville Community Improvement Plan if the Church qualifies under that program. CARRIEDu.The Great Migration Paint Out 134-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Larry PattersonThat Council grants the sum of $3,000 to The Great Migration Paintout.CARRIEDv.The Joan Cotte Arts Endowment Fund 135-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat Council grants the sum of $1,200 to The Joan Cotte Arts Endowment Fund.CARRIEDw.Windsor Symphony Orchestra 136-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonThat Council grants the sum of $1,500 to the Windsor Symphony Orchestra.CARRIEDx.KDHS - Bursary 137-2020Moved byCouncillor Kimberly DeYongSeconded byCouncillor Laura LucierThat Council grants to Kingsville District High School the sum of $3,000 to be put toward post-secondary education bursaries.CARRIED Council awarded grants totaling $79,479. 138-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Tony GaffanThat the remaining grant funds, being the amount of $6,358, be set aside in a reserve to be used for requests received during the year.CARRIED139-2020Moved byCouncillor Thomas NeufeldSeconded byCouncillor Tony GaffanThat $50,000 of the surplus from the 2019 Budget be applied against the 2020 Budget.CARRIED The current municipal tax rate increase is 1.4% The overall tax rate increase is 0.5%.E.CONFIRMATORY BY-LAW 1.By-law 13-2020 1.13-2020 Confirmatory January 29 2020 Budget 2.pdf140-2020Moved byDeputy Mayor Gord QueenSeconded byCouncillor Kimberly DeYongThat Council read by-law 13-2020, being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 29, 2020 Special Meeting a first, second, and third and final time.CARRIEDF.ADJOURNMENT 141-2020Moved byCouncillor Laura LucierSeconded byCouncillor Tony GaffanThat Council adjourns this Special Meeting at 2:18 p.m.CARRIEDNo Item Selected This item has no attachments1.Winger Correspondence.pdf1.2020 Draft Budget Amendments - No. 2.pdf2.BIA Budget 1.21.20.pdf1.2020 Kingsville Community Grants.pdf2.2020 Grant Summary - 1.23.20.pdf3.Kingsville Community Grant Fund Policy September 2019.pdf1.13-2020 Confirmatory January 29 2020 Budget 2.pdf