REGULAR MEETING OF COUNCIL

AGENDA

Meeting #:
Date:	Monday, April 09, 2018 at 7:00 P.m. - 8:00 P.m.
Location:	Council Chambers 2021 Division Road N Kingsville, Ontario N9Y 2Y9

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A.

CALL TO ORDER

B.

MOMENT OF SILENCE AND REFLECTION

C.

PLAYING OF NATIONAL ANTHEM

D.

DISCLOSURE OF PECUNIARY INTEREST

When a member of Council has any pecuniary interest, direct or indirect, in any matter which is the subject of consideration at this Meeting of Council (or that was the subject of consideration at the previous Meeting of Council at which the member was not in attendance), the member shall disclose the pecuniary interest and its general nature, prior to any consideration of the matter.

E.

PRESENTATIONS/DELEGATIONS

1.

Rodney R. Bouchard, General Manager, Union Water Supply System, request dated March 7, 2018 RE: Potential restructuring of the Union Water Supply System (SEE: Staff Report Item H-2)

i) Report of Rodney Bouchard, General Manager, UWSS, dated March 28, 2018 RE: Proposed Business Case for Restructuring UWSS into a Municipal Service Corporation with attached Exhibit "A"

ii) UWSS Restructuring Business Case Powerpoint presentation, dated March 28, 2018

F.

AMENDMENTS TO THE AGENDA

G.

ADOPTION OF ACCOUNTS

1.

Town of Kingsville Accounts for the monthly period ended March 31, 2018 being TD cheque numbers 0064926 to 0065208 for a grand total of $1,415,744.95

• Recommended Action

  That Council approves Town of Kingsville Accounts for the monthly period ended March 31, 2018 being TD cheque numbers 0064926 to 0065208 for a grand total of $1,415,744.95

H.

STAFF REPORTS

1.

Carnegie Social

M. Durocher, Parks and Recreation Programs Manager

• That Council designate the Carnegie Social as an event of municipal significance for the purpose of acquiring a liquor permit through AGCO.

2.

UWSS Business Case for Restructuring UWSS into a Municipal Service Corporation.

G. A. Plancke, Director of Financial Services.

• That the Council of the Town of Kingsville as a shared owner in the Union Water Supply System endorse and adopt the Business Case for Restructuring of the Union Water Supply System into a Municipal Services Corporation as outlined by the report prepared by the General Manager of the Union Water Supply System dated March 28^th, 2018.

3.

Engineering Services for 2018 Bridge Program

G. A. Plancke, Director of Municipal Services

• That Council authorize Municipal Services to enter into an agreement with Dillon Consulting for engineering services for the following structures:

  • Project #37 – Engineering Design for Bridge #18 on Road 11 over Ruscom River (MS File No. 18-107)
  • Project #38 – Engineering Design for Bridge #46 on South Talbot Road over Boose Drain (MS File No. 18-108)
  • Project #32 – Engineering Design and Replacement of Culvert #503 on McCallum Drive over Mill Creek/Scratch-Wigle (MS File No. 18-109)

  Moreover, that Council authorize funding the possible overages of Bridge #18 and #503 with the surplus from Bridge #46.

4.

Road 11 Water Works Petition Update

A. Plancke, Director of Municipal Services

• That Council receive the results of the 2018 Road 11 Water Works Petition vote and authorize Municipal Services to direct RC Spencer Associates to finalize the design and tendering of the proposed watermain and appurtenances in accordance with the Town’s current Water Works Policy.

5.

37 Walnut Street Lease Agreement

T. Del Greco, Manager of Municipal Facilities and Property

• Recommended Action

  That Council authorizes the Manager of Municipal Facilities and Property to provide the tenant with notice to vacate the building located at 37 Walnut Street before December 31, 2018, and that the cost for removal of that building be included in the 2019 capital budget deliberations.  

   

6.

Cottam Rotary Club – Bus Shelter Donation

T. Del Greco, Manager of Municipal Facilities and Property

• Recommended Action

  That Council declines the attached Cottam Rotary Club offer to construct a school bus shelter.

7.

Cottam Rotary Lease Agreement

T. Del Greco, Manager of Municipal Facilities and Property

• Recommended Action

  That Council directs the Mayor and Clerk to execute the lease agreement with Cottam Rotary Club for partial usage of the recreational facility located at 124 Fox Street in Cottam.

8.

Use of Municipal Resources for Election-Related Purposes

J. Astrologo, Director of Corporate Services/Clerk

• That Council approve the Use of Municipal Resources for Election-Related Purposes Policy and pass the corresponding by-law.

I.

MINUTES OF THE PREVIOUS MEETINGS

1.

Regular Meeting of Council--March 26, 2018

2.

Regular 'Closed Session' Meeting of Council--March 26, 2018

• Recommended Action

  That Council adopts Regular Meeting of Council Minutes dated March 26, 2018 and Regular 'Closed Session' Meeting of Council Minutes dated March 26, 2018

J.

MINUTES OF COMMITTEES AND RECOMMENDATIONS

1.

Municipal Heritage Advisory Committee--January 23, 2018 and February 28, 2018

• Recommended Action

  That Council receives Kingsville Municipal Heritage Advisory Committee Meeting Minutes, dated January 23, 2018 and February 28, 2018.

2.

Kingsville Police Services Board--February 28, 2018

• Recommended Action

  That Council receives Kingsville Police Services Board Meeting Minutes, dated February 28, 2018.

3.

Parks, Recreation Arts and Culture Committee--January 18, 2018

• Recommended Action

  That Council receives the Parks, Recreation, Arts and Culture Committee Minutes dated January 18, 2018, together with the Minutes of the following Sub-Committees:  Fantasy of Lights, dated October 24, 2017 and November 28, 2017

4.

Parks, Recreation, Arts and Culture Committee--February 22, 2018

• Recommended Action

  That Council receives the Parks, Recreation, Arts and Culture Committee Meeting Minutes dated February 22, 2018 together with the Minutes of the following sub-Committees: Fantasy of Lights, dated January 16, 2018; The 55+ Committee, dated January 18, 2018, and the Communities in Bloom Committee, dated January 25, 2018.

K.

BUSINESS CORRESPONDENCE - INFORMATIONAL

1.

Kingsville Lions Club--Email from President Fred Cross, dated March 20, 2018 RE: Lions Club Donation of Boulevard Shade Trees to the Town of Kingsville

2.

Windsor-Essex Community Foundation--2018 Vital Signs Program Sponsorship Opportunities

3.

Town of Essex Arts, Culture and Tourism Committee--Correspondence dated March 22, 2018 RE:  Request for support for its Arts Excellence Awards initiative through the sharing of the Arts Excellence Awards information

• Recommended Action

  That Council receives Business Correspondence-Informational Items 1 through 3.

L.

NOTICES OF MOTION

1.

Deputy Mayor Queen may move, or cause to have moved:

That Council invite our Director of Municipal Services Mr. Andrew Plancke that he might provide Council with an estimate as to when a) the Engineering work on the Waterline proposed to go west of the Old Town to the Golf Course area might be started and completed; and b) if the Engineering work is done in 2018, when might Council reasonably expect completion of the same said Waterline.

M.

UNFINISHED BUSINESS, ANNOUNCEMENTS AND UPDATES

N.

BYLAWS

1.

By-law 45-2018

Being a by-law to adopt and maintain a policy with respect to the Use of Municipal Resources for Election-Related Purposes

To be read a first, second and third and final time.

2.

By-law 46-2018

Being a By-law to authorize the entering into of an Agreement with Bruce Sovran and Barbara Sovran, operating as County Wide Tree Service

To be read a first, second and third and final time

3.

By-law 47-2018

Being a By-law authorizing the entering into of a Lease Agreement with the Rotary Club of Cottam for use of certain portions of the Town's recreational facility located at 124 Fox St., Cottam

To be read a first, second and third and final time.

O.

CONFIRMATORY BY-LAW

1.

By-law 48-2018

Being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its April 9, 2018 Regular Meeting

To be read a first, second and third and final time.

P.

ADJOURNMENT