SPECIAL MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Unico Community Centre
37 Beech Street
Kingsville, ON N9Y 1A9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Susanne Coghill
  • Councillor John Driedger
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
Absent
  • Councillor Sandy McIntyre
Members of Administration
  • J. Astrologo, Director of Corporate Services
  • T. Del Greco, Manager of Municipal Facilities and Property
  • S. Kitchen, Deputy Clerk-Council Services
  • A. Plancke, Director of Municipal Services
  • P. Van Mierlo-West, CAO
  • S. Zwiers, Director of Financial Services

A.
CALL TO ORDER

Mayor Santos called the Special Meeting to order at 6:30 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

C.
STAFF REPORTS

1.
Grovedale Construction
This item has attachments.

1.MS 2017-53 Grovedale Construction.pdf
2.Appendix I.pdf

Tim Del Greco, Manager of Municipal Facilities and Property

Mr. Del Greco presented his report to seek Council approval to proceed with the construction of the Grovedale House and appoint a construction manager to oversee this phase of the project.

D.
PRESENTATIONS/DELEGATIONS

1.
Shane Mitchell, Project Manager; Glos Associates Inc., Architectural and Engineering Consultants RE: Update of the design changes to the new arts and culture facility at the former Kings Landing Restaurant Site

Mr. Shane Mitchell, Project Manager for Glos Associates Inc., presented the updated design plans specifications for the new build, and showed the updated drawings onscreen.

A recorded vote was requested by Deputy Mayor Queen.

  • Recommended Action
    699-2017
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council approve the proposal submitted by Elmara Construction to provide construction management services with respect to the Grovedale House build; and

    That Council allow Glos Associates Inc. and Administration to bypass the Procurement of Goods and Services Policy and award phases of construction without formal tendering and subsequent reports to Council for approval; and

    That Council approve an overall estimated budget of $2,488,050 to construct the Grovedale House build and fund this project through the E.L.K. Annuity Fund reserves; and

    Further, that Administration provide Council with monthly updates on the project.

    Recorded (Voted)YEANAY
    Mayor Nelson SantosX
    Deputy Mayor Gord QueenX
    Councillor Susanne CoghillX
    Councillor John DriedgerX
    Councillor Tony GaffanX
    Councillor Thomas NeufeldX
    Councillor Larry PattersonX
    Results43
    CARRIED

E.
CONFIRMATORY BY-LAW

1.
By-law 115-2017
This item has attachments.

1.115-2017 Confirmatory November 6 2017 - Special Meeting.pdf
  • Recommended Action
    700-2017
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Larry Patterson

    That Council read By-law 115-2017, being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its November 6, 2017 Special Meeting of Council a first, second and third and final time.

    CARRIED

F.
ADJOURNMENT

  • Recommended Action
    701-2017
    Moved byCouncillor Thomas Neufeld
    Seconded byCouncillor John Driedger

    That Council adjourn this Special Meeting at 7:12 p.m.

    CARRIED
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