REGULAR MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Susanne Coghill
  • Councillor John Driedger
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
Members of Administration
  • J. Astrologo, Director of Corporate Services
  • M. Durocher, Parks & Recreation Program Manager
  • K. Girard, Municipal Services Manager
  • T. Del Greco, Manager of Municipal Facilities and Property
  • S. Kitchen, Deputy Clerk-Council Services
  • R. McLeod, Manager of Financial Services
  • A. Plancke, Director of Municipal Services
  • P. Van Mierlo-West, CAO

  • Recommended Action
    731-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    That Council read By-law 110-2017, being a by-law to provide for the collection of the costs incurred for drainage works for numerous drains all in the Town of Kingsville, a first, second and third and final time.


    CARRIED

Mayor Santos called the Regular Meeting to order at 6:30 p.m.

  • Recommended Action
    702-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    Council enter into Closed Session at 6:30 p.m. pursuant to section 239(2) of the Municipal Act, 2001 to address the following item:

    Update Report by Legal Counsel regarding the status of ongoing litigation pertaining to the expropriation of a portion of waterfront lands for park purposes; (Section 239(2)(e) of the Municipal Act, 2001 (litigation or potential litigation, including matters before administrative tribunals, affecting the  municipality or local board)). 


    CARRIED

    At 7:06 p.m. Council rose from Closed Session and the Regular Meeting reconvened in Open Session with all members of Council in attendance along with the following members of Administration:  CAO P. Van Mierlo-West, Director of Corporate Services J. Astrologo, Deputy Clerk-Council Services S. Kitchen, Director of Municipal Services A. Plancke, Manager of Parks and Recreation Programs M. Durocher, Manager of Municipal Services K. Girard, Manager of Financial Services R. McLeod, and Manager of Municipal Facilities and Property T. Del Greco.

Andrew Banar outlined some of the activities that he participated in this past week in honour of Canadian Down Syndrome Awareness week that was held November 1-7, 2017.

Ms. Dupont Baptista and Ms. Mercier presented the Artisan Alley initiative.

  • Recommended Action
    703-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    Council direct Administration to prepare a Report identifying the property owners of the alley behind the northwest block of businesses at the corner of Division St. North and Main St. and a costing of the paving of the area.


    CARRIED

Deputy Mayor Queen added one Notice of Motion

Mayor Santos added one Announcement and one Update.

  • Recommended Action
    704-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor John Driedger

    That Council approve Town of Kingsville Accounts for the monthly period ended October 31, 2017 being TD cheque numbers 0063370 to 0063641 for a grand total of $1,792,128.94


    CARRIED

M. Durocher, Parks and Recreation Programs Manager.

  • Recommended Action
    705-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council approves the request for Event of Municipal Significance status for the 2017 Fantasy of Lights Festival.


    CARRIED

Ryan McLeod, Manager of Financial Services, presented the report in Ms. Zwiers' absence.

  • Recommended Action
    706-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That the Building, Information Technology and Financial Services Departments work together to improve the technology available to the Building Department to enhance efficiencies in that department. 


    CARRIED
  • Recommended Action
    707-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Larry Patterson

    That Council approve the transfer of any unspent balances in General Administration Professional Services (60319) and General Insurance Deductible (60313) to the General Administration Working Capital Reserve (31060) for use against future legal and claim expenses.

    That Council approve the transfer of $11,500 from Donations and Grants (60390) to the Affordable Housing Initiative Reserve (31060) representing the approved 2017 allocation to Habitat for Humanity.

    That Council approve the transfer of any positive budget variance from the Marina budget to the Marina Reserve (31057).


    CARRIED

R. McLeod, Manager of Financial Services

  • Recommended Action
    708-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    Council authorize the municipality to engage BDO Canada LLP for the audit of the municipality’s Financial and Trust Fund statements for the years ending 2017 through 2021.


    CARRIED

A. Plancke, Director of Municipal Services

  • Recommended Action
    709-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Thomas Neufeld

    That Council concur with the request of the Developer's Consultant to initially accept the Royal Oak at the Creek Phase 8b Subdivision onto "Maintenance" for a period of no less than one year, and that the Clerk provide written confirmation to the Developer of the date of initial acceptance of the development by Council resolution.


    CARRIED

A. Plancke, Director of Municipal Services

  • Recommended Action
    710-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor John Driedger

    That Council concur with the request of the Developer’s Consultant to initially accept the Millbrook Phase 2 Stage 2 Subdivision onto “Maintenance” for a period of no less than one year, and that the Clerk provide written confirmation to the Developer of the date of initial acceptance of the development by Council resolution.


    CARRIED

K. Girard, Manager of Municipal Services

  • Recommended Action
    711-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    That Council:

    Receive the letter of recommendation from Stantec Consulting and authorize the award of Contract Number MS17-202 for the County Road 18 Watermain Extension to Coco Paving in the amount of $536,959.20 (not including HST); and

    Pre-approve the oversizing capital cost of $26,833.90 (not including HST), which will form part of the 2018 Water Capital Budget and be funded by a transfer from the Water Future Waterline Maintenance Reserve; and

    Direct Administration to prepare the necessary authorizing by-law.


    CARRIED

K. Girard, Manager of Municipal Services

  • Recommended Action
    712-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council receives the 2017 Bridge and Culvert Inspections report.


    CARRIED

T. Del Greco, Manager of Municipal Facilities and Property

  • Recommended Action
    713-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    Council receive this report regarding dog park fencing for their information and administration to monitor and address any concerns received following the annual tree planting program.

     


    CARRIED

Mayor Santos asked those present to stand and observe a moment of silence and reflection to be followed by the playing of O'Canada.

J.
STAFF REPORTS

T. Del Greco, Manager of Municipal Facilities and Property

  • Recommended Action
    714-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Susanne Coghill

    Council approve the proposal submitted by Phasor Industrial in the amount of $74,995 (excluding HST) for the supply of a 300kw Sommers generator to Kingsville Arena.

     


    CARRIED

J. Astrologo, Director of Corporate Services/Clerk

  • Recommended Action
    715-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    That Council authorize Administration to further investigate participating in the Environmental Land Tribunal Hearing (Case No: 16-110) involving Matthew Posthumus and the Ministry of Environment and Climate Change as either a Participant or Presenter and to provide the requisite notification to the Case Coordinator of same.


    CARRIED

J. Astrologo, Director of Corporate Services/Clerk

  • Recommended Action
    716-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Thomas Neufeld

    That Council authorize the entering into of an agreement with Essex County K9 Services for the provision of animal control and pound services in the Town of Kingsville and Municipality of Leamington for a term of three years at an annual cost of $70,000, plus HST; and a cost of $70, plus HST for each wildlife removal call.


    CARRIED
  • Recommended Action
    717-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    That Council receive the recommendation from the Joint Animal Control Committee to pre-approve the 2018 Joint Animal Control Committee Budget and to defer the recommendation for discussion during the 2018 Municipal Budget Deliberations.


    CARRIED
  • Recommended Action
    718-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor John Driedger

    Council approve the entering into of an agreement with the Town of Amherstburg to utilize the dog pound facility from October 25, 2017 until December 31, 2017 at a per diem rate of $25.00 and one-time fee of $75.00 per dog; and further, that the Municipality of Leamington and Town of Kingsville enter into an agreement with Larry Wood to pay a per diem rate of $25.00 in respect of the care of dogs received from the Town of Amherstburg and housed at the dog pound facility during the period commencing October 25, 2017 until December 31, 2017.


    CARRIED
  • Recommended Action
    721-2017
    Moved ByCouncillor John Driedger
    Seconded ByCouncillor Thomas Neufeld

    That Council adopt Regular Meeting of Council Minutes dated October 23, 2017, Regular 'Closed Session' Meeting of Council Minutes dated October 23, 2017, and Special Meeting of Council Minutes dated November 6, 2017.


    CARRIED

Q.
BYLAWS

  • Recommended Action
    732-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor John Driedger

    Council read By-law 112-2017, being a by-law under the Municipal Act, 2001, Part 8, Section 408; to authorize the issue of three series of debentures to consolidate the financing of construction and/or maintenance of numerous drains all in the Town of Kingsville, a first, second and third and final time.


    CARRIED
  • Recommended Action
    733-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council read By-law 117-2017, being a By-law authorizing the entering into of an Agreement with Shilson Excavation and Trucking Inc. for the general improvements to the McDonald Drain (Geographic Township of Gosfield South), along with the replacement and improvements to the existing access bridges and road crossing culverts within the McDonald Drain (N. J. Peralta Engineering Ltd. Project No.: D-13-028) a first, second and third and final time.


    CARRIED
  • Recommended Action
    734-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council read By-law 119-2017, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its November 14, 2017 Regular Meeting a first, second and third and final time.


    CARRIED
  • Recommended Action
    719-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    That Council approve Business Card Size ad in the last edition of the MADD Message Yearbook.


    CARRIED
  • Recommended Action
    720-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByDeputy Mayor Gord Queen

    WHEREAS, the auto sector directly employs over 101,000 people in Ontario, and indirectly supports the creation of more than 300,000 good jobs in communities nationwide; and

    WHEREAS, the automotive industry represents Canada's largest manufacturing sector, Ontario's chief export and the economic lifeblood of hundreds of Canadian communities; and

    WHEREAS  a thriving auto sector is an essential part of Kingsville's local economy, stimulating growth, innovation and good, high-paying jobs; and

    WHEREAS the Windsor-Essex Region is Canada's automotive "epicentre", employing over 18,000 workers, including home to FCA Canada's Windsor Assembly Plant, the country's single biggest manufacturing facility by employment; and

    WHEREAS, Canada's auto sector has been deeply integrated with that of the United States since the early-20th century, as indicated by the 1965  Canada-US Auto Pact; and

    WHEREAS the North American Free Trade Agreement governs nearly every aspect of Canada and the United States' economic relationship, including the import and export of auto parts and vehicles; and

    WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have enormous consquences for workers and consumers on both side of the border; and

    WHEREAS, in 2016 the government of Ontario and Michigan signed a Memorandum of Understanding calling for increased cooperation and partnership between their two automotive sectors; and

    WHEREAS, Canada's economic future and continued wellbeing of Kingsville's economy depend on a thriving automotive sector.

    THEREFORE BE IT RESOLVED COUNCIL:

    Join with Councils across Ontario in calling on the federal government to recognize Canada's automotive sector as a key priority throughout the NAFTA negotiations.


    CARRIED
  • Recommended Action
    722-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Susanne Coghill

    That Council receive Kingsville B.I.A. Meeting Minutes dated, September 12, 2017.


    CARRIED
  • Recommended Action
    723-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council receive the Planning Advisory Committee Meeting Minutes, dated September 19, 2017.


    CARRIED
  • Recommended Action
    724-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council receive the Parks, Recreation, Arts and Culture Committee Meeting Minutes dated September 21, 2017 together with the Minutes of the following sub-committees: Fantasy of Lights, dated June 20, 2017; Communities in Bloom, dated July 14, 2017; Migration Festival Committee, dated July 25, 2017; and The 55+ Committee, dated July 12, 2017.


    CARRIED
  • Recommended Action
    725-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Susanne Coghill

    That Council receive Kingsville Police Services Board Meeting Minutes, dated September 27, 2017.


    CARRIED
  • Recommended Action
    726-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council receive Kingsville Muncipal Heritage Advisory Committee Meeting Minutes dated, September 28, 2017.


    CARRIED
  • Recommended Action
    728-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    That in light of the ammonia leak that occurred in an arena in British Columbia which resulted in the deaths of 3 men, that Administration provide a report to Council outlining the preventative maintenance schedule at the arena and best practices that should be implemented to prevent this type of incident from occurring at the arena in Kingsville.


    CARRIED
  • Recommended Action
    729-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That in follow up to the matter involving lands at 194 Division St. North, Council direct Administration to explore the possibility of seeking a resolution that will satisfy all interested parties.


    CARRIED
  • Recommended Action
    730-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council direct Administration to provide an update regarding lands and contracts that affect lands owned by the Town at 85 Park St.


    CARRIED

Mayor Santos invited members to the upcoming 25th Annual Fantasy of Lights events. 

Mayor Santos advised of correspondence received from the Minister in regards to Bill 148 to address the on-call pay and 96 hours' notice scheduling rules.

Mayor Santos reported that Council received an update report from its legal counsel with respect to the status of ongoing litigation pertaining to the expropriation of a portion of waterfront lands for park purposes and direction was provided to counsel in this regard.

  • Recommended Action
    735-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    Council adjourn this Regular Meeting at 8:46 p.m.


    CARRIED
  • Recommended Action
    727-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    That Council receive Business Correspondence -Informational items 1 to 11.


    CARRIED

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

O.
NOTICES OF MOTION

Council direct Administration and another member or members of Council to deal with the issue of Migration Hall as it relates to Community Use and Community interest, with the assistance of the Clerk/Director of Corporate Services.

N.
BUSINESS CORRESPONDENCE - INFORMATIONAL

No Item Selected