SPECIAL MEETING OF COUNCIL

MINUTES

-
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Deputy Mayor Gord Queen
  • Councillor Kimberly DeYong
  • Councillor Tony Gaffan
  • Councillor Laura Lucier
  • Councillor Thomas Neufeld
  • Councillor Larry Patterson
Members of Administration
  • J. Norton, CAO
  • J. Astrologo, Director of Corporate Services
  • S. Kitchen, Deputy Clerk-Council Services
  • R. McLeod, Director of Financial Services
  • A. Plancke, Director of Municipal Services

A.
CALL TO ORDER
 

Mayor Santos, in attendance in the Council Chambers, called the Regular Meeting to order at 5:31 p.m. All other members participated in the Meeting through video conferencing technology from remote locations. At the time of the meeting being called to order all members were in attendance, except Councillor Lucier, who then arrived at 5:38 p.m.

B.
DISCLOSURE OF PECUNIARY INTEREST
 

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

C.
PRESENTATIONS/DELEGATIONS
This item has attachments. 

1.Kingsville Future State Recommendations - September Presentation to Council - Open(1).pdf

Elizabeth Hill presented the Town of Kingsville Organizational Review Council Presentation, dated September 21, 2020. Ms. Hill and Ms. Holl conducted the Review, including stakeholder consultations, over the past several months. She indicated that the Council Remuneration piece (completed at the end of 2019 or beginning of 2020) is not on this Agenda this evening, and the Organizational Review and workplace needs sections will be reviewed tonight.

Following the presentation, Council entered into Closed Session as per the following motion, and Ms. Hill and Ms. Holl remained in attendance.

D.
CLOSED SESSION
 

  • 537-2020
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Larry Patterson

    That Council, at 6:06 p.m., pursuant to Subsection 239(2) of the Municipal Act, 2001 enter into Closed Session to address items under under Subsection 239(2)(b) [personal matters about an identifiable individual, including municipal employees]; and Subsection 239(2)(d) [labour relations or employee negotiations] RE: Pesce and Associates Human Resources Consultants Town of Kingsville Organizational Review.

    CARRIED

E.
REPORT OUT OF CLOSED SESSION
This item has attachments. 

1.Org. Review - Managements Recommendations Sept 21 2020_Redacted.pdf

Upon rising from Closed Session at 7:37 p.m., Mayor Santos called for a brief recess and the Meeting reconvened at 7:47 p.m., at which time Mr. Norton presented the Organizational Review Management Recommendations for six new positions; three for immediate consideration and three for 2021 budget consideration. 

  • 538-2020
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Tony Gaffan

    That Council supports the creation of a Full-Time Office Support Position for the Municipal Services Department.

    CARRIED
  • 539-2020
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Tony Gaffan

    That Council supports changing the existing Part-Time Fire Department Office Support employee position to a Full-time Fire Department Office Support employee position.

    CARRIED
  • 540-2020
    Moved byCouncillor Tony Gaffan
    Seconded byCouncillor Kimberly DeYong

    That Council supports the creation of a new Full-time Environmental Services Supervisor (Water/Wastewater) position.

    CARRIED
  • 541-2020
    Moved byCouncillor Laura Lucier
    Seconded byCouncillor Kimberly DeYong

    That Council defers the discussion of the proposed Director of Community and Development Services position to 2021 Budget deliberations.

    CARRIED
  • 542-2020
    Moved byCouncillor Kimberly DeYong
    Seconded byCouncillor Tony Gaffan

    That Council defers the discussion of the Full-Time Communications Coordinator position to 2021 Budget deliberations.

    CARRIED
  • 543-2020
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Laura Lucier

    That Council defers the discussion of the Full-time Tourism and Economic Development Officer to 2021 Budget deliberations.

    CARRIED
  • 544-2020
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Thomas Neufeld

    That Council receives the Presentation of Pesce and Associates Human Resources Consultants entitled Town of Kingsville Organizational Review Council Presentation dated September 21, 2020.

    CARRIED
  • 545-2020
    Moved byCouncillor Laura Lucier
    Seconded byCouncillor Kimberly DeYong

    That Council receives the balance of the Recommendations from Administration, being the 'Organizational Review Management Recommendations' presentation, dated September 21, 2020. 

    CARRIED

F.
CONFIRMATORY BY-LAW
 

1.
By-law 87-2020
This item has attachments. 

1.87-2020 Confirmatory September 21 Special.pdf
  • 546-2020
    Moved byDeputy Mayor Gord Queen
    Seconded byCouncillor Tony Gaffan

    That Council reads By-law 87-2020, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its September 21, 2020 Special Meeting of Council, a first, second and third and final time.

    CARRIED

    Mayor Santos thanked Ms. Hill and Ms. Holl for conducting the groundwork for the Organizational Review, and the Administration Team for the additional direction, and stated that Council looks forward to continued dialogue as further reports are brought back to Council addressing the deferred items.


G.
ADJOURNMENT
 

  • 547-2020
    Moved byCouncillor Larry Patterson
    Seconded byCouncillor Kimberly DeYong

    That Council adjourns this Special Meeting at 8:31 p.m.

    CARRIED
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