REGULAR MEETING OF COUNCIL

REVISED AGENDA

Meeting #:
Date:	Monday, February 26, 2018 at 7:00 P.m. - 8:00 P.m.
Location:	Council Chambers 2021 Division Road N Kingsville, Ontario N9Y 2Y9

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A.

CALL TO ORDER

B.

MOMENT OF SILENCE AND REFLECTION

C.

PLAYING OF NATIONAL ANTHEM

D.

DISCLOSURE OF PECUNIARY INTEREST

When a member of Council has any pecuniary interest, direct or indirect, in any matter which is the subject of consideration at this Meeting of Council (or that was the subject of consideration at the previous Meeting of Council at which the member was not in attendance), the member shall disclose the pecuniary interest and its general nature, prior to any consideration of the matter.

E.

MATTERS SUBJECT TO NOTICE

1.

PUBLIC MEETING--Zoning By-law Amendment ZBA/24/17--1552843 Ontario Ltd. 950 Seacliff (County Road 20) Pt. Lot 6, Concession 1 ED, Parts 1 and 2 RP 12R-23813

R. Brown, Manager of Planning and Development Services

(The Applicant has requested a deferral to the March 12, 2018 Regular Meeting of Council)

i) Notice of Complete Application and Public Meeting: Zoning By-law Amendment, dated February 2, 2018.

• Recommended Action

  That Council defer Zoning By-law Amendment Application ZBA/24/17 to the March 12, 2018 Regular Meeting, to allow the Applicant an opportunity to gather additional documentation to support the Application.

F.

AMENDMENTS TO THE AGENDA

G.

STAFF REPORTS

1.

Fleet Repair and Maintenance Contract

S. Martinho, Manager of Public Works

• Recommend Council approve the awarding of the Request for Proposal for Fleet Service and Maintenance to Sam’s Shell Service.

2.

Fleet Replacement Report

S. Martinho, Manager of Public Works

• Recommended Action

  That Council approves the acquisition of the Fleet assets as follows:

  One (1) 2018 Ford F-350 from Victory Ford in Chatham outfitted with a service body fabricated by Commander Industries for the combined purchase price of $65,395.05 inclusive of the HST burden.

  One (1) 2018 Dodge Ram Quad Cab pick-up truck from Oxford Dodge in London equipped as required for the purchase price of $36,354.78 inclusive of HST burden.

  One (1) 2018 Ford F-250 Regular Cab pick-up truck form Victory Ford outfitted with a tailgate loader for the combined purchase price of $37,651.20 inclusive of HST burden.

  Three (3) 2018 Ford F-150 Regular Cab pick-up trucks form Victory Ford in Chatham equipped as required for the purchase price of $31,603.60 each inclusive of HST burden.

   

3.

Policy Update- Terms of Reference

J. Galea, Human Resources Manager

• Council approve the Terms of Reference for the Joint Health and Safety Committee.

4.

Revised Job Description Manager of Municipal Services

J. Galea, Human Resources Manager

• That Council approve the revised Manager of Municipal Services job description.

H.

BUSINESS/CORRESPONDENCE-ACTION REQUIRED

1.

Union Water Supply System--Correspondence dated February 7, 2018 RE: Annual Report Requirement Section 11, Reg.170/03 and Summary Report Requirement Schedule 22, Reg. 170/03

• Recommended Action

  That Council receive the Annual Report for the Kingsville Water Distribution System supplied by the Union Water Supply System and that Council direct administration to provide a copy of the Annual Report at no charge to the public on request and post on the municipal website; and further

  That Council receive the Summary Report.

2.

Union Water Supply System--Correspondence dated February 7, 2018 RE: Union Water Supply System Annual Report for 2017 in accordance with Section 11 O. Reg.170/03

• Recommended Action

  That Council receive the Union Water Supply System Annual Report for 2017 prepared in accordance with Section 11 of O. Reg. 170/03; and direct Administration to provide a copy of the report to anyone who requests it, free of charge, post a copy of the report on the Town's municipal website, and include a notice that the report is available at the municipal office and at the Ruthven Water Treatment Plant (through newsletter or other method).

3.

Explore the Shore--Correspondence dated February 6, 2018 RE: Request for Funding, dated February 6, 2018 

• Recommended Action

  That Council consider the request from Explore the Shore and direct Administration to remind them of the Kingsville Community Grant Fund Application process

I.

MINUTES OF THE PREVIOUS MEETINGS

1.

Special Meeting of Council--February 5, 2018

2.

Regular Meeting of Council--February 12, 2018

3.

Regular 'Closed Session' Meeting of Council--February 12, 2018

• Recommended Action

  That Council adopt Special Meeting of Council Minutes dated February 5, 2018, Regular Meeting of Council Minutes dated February 12, 2018, and Regular 'Closed Session' Meeting of Council Minutes dated February 12, 2018

J.

MINUTES OF COMMITTEES AND RECOMMENDATIONS

1.

Kingsville B.I.A.--December 12, 2017, January 9, 2018 and January 23, 2018

• Recommended Action

  That Council receive Kingsville B.I.A. Meeting Minutes dated December 12, 2017, January 9, 2018 and January 23, 2018.

2.

Tourism and Economic Development Committee--November 2, 2017 and December 7, 2017

• Recommended Action

  That Council receive Tourism and Economic Development Committee Meeting Minutes dated November 2, 2017 and December 7, 2017.

K.

BUSINESS CORRESPONDENCE - INFORMATIONAL

1.

Town of Essex-Copy of Correspondence from R. Auger, Clerk, Legal and Legislative Services, Town of Essex to  Association of Municipalities of Ontario (AMO) and to Rural Ontario Municipal Association RE: Offering School Property to Municipalities

2.

Township of Norwich--Copy of correspondence to Minister of Housing Re:  Ontario Building Code Amendments, dated February 5, 2018

3.

Town of Tecumseh--Copy of correspondence to Minister of Health and Long-Term Care RE: Proposed changes to the Cannabis Act (Bill C-45), dated February 9, 2018

4.

Town of Essex--Notice of Public Meeting Regarding the Expansion of the Colchester Centre Community Improvement Plan

• Recommended Action

  That Council receives Business Correspondence-Informational items 1 through 4.

L.

NOTICES OF MOTION

M.

UNFINISHED BUSINESS, ANNOUNCEMENTS AND UPDATES

N.

CLOSED SESSION

Pursuant to section 239(2) of the Municipal Act, 2001, Council will enter into Closed Session to address the following item:

1.

Section 239(2)(d) labour relations or employee negotiations, being Report of J. Galea, Human Resources Manager RE: Non Union Pay Equity review.

O.

REPORT OUT OF CLOSED SESSION

P.

CONFIRMATORY BY-LAW

1.

By-law 31-2018

Being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its February 26, 2018 Regular Meeting of Council

Q.

ADJOURNMENT