REGULAR MEETING OF COUNCIL

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
2021 Division Road N
Kingsville, Ontario N9Y 2Y9
Members of Council
  • Mayor Nelson Santos
  • Councillor Tony Gaffan
  • Councillor Thomas Neufeld
  • Councillor Susanne Coghill
  • Councillor Larry Patterson
  • Deputy Mayor Gord Queen
Members of Administration
  • P. Van Mierlo-West, CAO
  • A. Plancke, Director of Municipal Services
  • T. Del Greco, Manager of Municipal Facilities and Property
  • K. Vegh, Drainage Supervisor
  • M. Durocher, Parks & Recreation Program Manager
  • R. Brown, Manager of Planning & Development Services
  • P. Valore, Chief Building Official
  • K. Galinac, Planner
  • J. Astrologo, Director of Corporate Services
  • S. Zwiers, Director of Financial Services
  • J. Dean, Acting Fire Chief
  • J. Alexander, Deputy Clerk - Administrative Services
  • S. Martinho, Public Works Manager

  • Recommended Action
    292-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    Council approve Town of Kingsville Accounts for the monthly period ended March 31, 2017 being TD cheque numbers 0061501 to 0061793 for a grand total of $1,444,992.01.


    CARRIED

The Windsor Essex Health Unit gave a presentation to Council on its beach sampling practices at the three beaches in Kingsville and provided an explanation of the results of those samples. The Health Unit offered to change the method the day sampling is conducted to allow it to re-test the water when the e-coli counts necessitate a beach closure.

  • Recommended Action
    287-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council receive the presentation from the Windsor Essex County Health Unit regarding Beach Water Sampling.


    CARRIED

Kimberly DeYong presented her comments against the use of electronic voting for the 2018 municipal election.

  • Recommended Action
    288-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Thomas Neufeld
    That Council receive the presentation from Ms. Kimberly DeYong regarding electronic voting.

    CARRIED

Engineer Rood presented his report to Council.

Comments from the audience:

1642 Road 2 West, requested clarification regarding payment of repairs outlined in the report. He also indicated that the report took over 2 years to complete and whether that timeframe is excessive. K. Vegh indicated that no further work needs to be done and there now is a mechanism in place to estimate the cost for bridge repairs. Mr. Vegh also indicated that drainage reports must be accurate and the 2 year duration is not excessive to ensure the accuracy.

1364 Road 2 West - inquired whether the whole project is complete. Mr. Vegh, indicated that the entire project is not completed. Mr. Vegh anticipates that the Town will be billing out the works that are complete and will continue with the works south of Road 2. A separate bill will be issued once those works are completed.

1288 Road 2 West - asked whether Bridge 16 was going to be removed and not replaced, as it is redundant and not used. The resident indicated that Bridge 11 can also be reduced in size. Mr. Vegh asked the resident to contact him to discuss the noted changes.

  • Recommended Action
    289-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    Council adopt Engineer's Report dated March 9, 2017 for the Henderson Drain and Branches Bridge Maintenance Sharing (Rood Engineering Inc., Consulting Engineers, Project 2015D019, read By-law 36-2017 a first and second time only at this Regular Meeting; and schedule Court of Revision for a future date.


    CARRIED

Comments through Correspondence:

Ms. Brcic advised that she received a letter from the resident at 1680 Road 2 E, indicating that the property has a vehicle speeding in and out early in the morning and late at the end of the day. Ms. Brcic advised that the issue is not subject to the approval of the zoning amendment application.

No comments from the audience.

  • Recommended Action
    290-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    It is recommended that Council approve Zoning By-law Amendment ZBA/06/17 to rezone the subject lands from ‘Rural Commercial Zone 6 Exception 11 (C6-11)’ to ‘Residential Zone 2 Rural/Urban Exception 9 (R2.2-9)’ on lands known as 1689 Road 2 East, and adopt the implementing by-law.


    CARRIED

No comments from the public and no comments received by Ms. Brcic in advance of the meeting.

  • Recommended Action
    291-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    That Council approve Zoning By-law Amendment ZBA/05/17 to rezone the retained lands resulting from and as a condition of the approval of consent (B/21/16) from ‘Agriculture Zone 1 (A1)’ to ‘Agriculture Zone 2 - Restricted (A2)’ on lands currently known as 163 County Road 27 West, and adopt the implementing by-law.


    CARRIED
Deputy Mayor Queen indicated he may have a notice of motion for a future meeting and has an announcement.
  • Recommended Action
    293-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    That Council approve the request for Event of Municipal Significance status for the 2017 Kingsville Folk Festival.


    CARRIED
  • Recommended Action
    294-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Thomas Neufeld

    That Council endorse the Kingsville Canada Day weekend program, and accept the grant from Heritage Canada in the amount of $4000


    CARRIED
  • Recommended Action
    295-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    That Council receive the report of Acting Fire Chief J. Dean titled PTSD Prevention Plan, dated April 10, 2017.


    CARRIED
  • Recommended Action
    296-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    That Council receive the report of R. Brown, Manager of Planning and Development Services, dated March 22, 2017, regarding 950 Seacliff Drive (County Road 20) and direct Administration to look into how the Town can take steps to enforce the by-law and 2008 Agreement.


    CARRIED
  • Recommended Action
    297-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    That Council receive the report of R. Brown, Manager of Planning and Development Services, dated March 22, 2017, for information purposes on the status of the site plan approval and associated agreement for property located at 329 County Road 34 E also known at the ATI site.


    CARRIED
  • Recommended Action
    298-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council adopt the report of R. Brown, Manager of Planning and Development Services, dated March 30, 2017, for information purposes for the approved site plan amendments at 2464 – 2628 Division Road North, 141 Main St E and 1451 Road 2 E and authorize the Mayor and Clerk to sign the associated site plan amendments and register said amendments on title.

     


    CARRIED
  • Recommended Action
    299-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Susanne Coghill

    That Council approve the land transfer agreement with Rotary Club of Cottam.


    CARRIED

    Mayor Santos called a five minute recess at 9:05 p.m. The Meeting reconvened at 9:13 p.m.

  • Recommended Action
    300-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council approves the acquisition of the Fleet assets utilizing Fleet Management Reserves as followed:

    One (1) 2018 Freightliner 114SD from Team Truck Center in Windsor outfitted with a Plow and salter by Viking Cives in Mt. Forest for the combined purchase price of $208,176.87 inclusive of HST burden.

    One (1) 2017 Dodge Ram Quad Cab 4x4 from Oxford Dodge in London equipped as required for the purchase price of $36,185.20 inclusive of HST burden.

    Two (2) 2017 Ford F-550 from Victory Ford in Chatham outfitted with aluminum dump body by Commander Industries in Strathroy for the combined purchase price of $65,080.20 each inclusive of HST burden.

    One (1) 2017 Ford F-250 Extended Cab 4x4 from Victory Ford in Chatham equipped as required for the purchase price of $54,210.20 inclusive of HST burden.


    CARRIED
  • Recommended Action
    301-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Susanne Coghill

    That Council appoint N.J. Peralta Engineering Inc. to prepare an engineer’s report for the construction of a replacement bridge over the Patterson Drain on Kingsville Road 10 East.


    CARRIED
  • Recommended Action
    302-2017
    Moved ByCouncillor Tony Gaffan
    Seconded ByCouncillor Susanne Coghill

    That Council appoint N.J. Peralta Engineering Inc. to prepare an engineer’s report for the construction of a replacement bridge at the intersection of Essex County Road 23 and Kingsville Road 5 West over the West Townline Drain.


    CARRIED
  • Recommended Action
    303-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Thomas Neufeld

    That Council appoint N.J. Peralta Engineering Ltd. to prepare an engineer’s report for the design and construction of an access bridge over the 3rd Con Clifford drain as requested by Mr. Bernerd Nelson of LRF Holdings for the lands known as 370-07300


    CARRIED
  • Recommended Action
    304-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    That Council concur with the request of the Developer’s Consultant to initially accept the Bernath Gardens Subdivision onto “Maintenance” for a period of no less than one year, and that the Clerk provide written confirmation to the Developer of the date of initial acceptance of the development by Council resolution.


    CARRIED
  • Recommended Action
    305-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    That Council approve the awarding of the 2017 Grass Cutting and Trimming Tender for various properties in the Town of Kingsville to Cedar Creek Landscaping in the amount of $174,494.09 for a 3-year term.


    CARRIED
  • Recommended Action
    306-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Larry Patterson

    That Council receive this report of J. Alexander, Deputy Clerk-Administrative Services, dated February 28, 2017, Re: Canadian Corps of Commissionaires-Dog Tags Sales, as information and permit staff to pursue other administrative methods to encourage dog tag compliance.


    CARRIED
  • Recommended Action
    307-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByCouncillor Tony Gaffan

    That Council approves the Rabies clinic to be hosted by the Town of Kingsville in partnership with the Windsor Essex Humane Society.


    CARRIED
  • Recommended Action
    308-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council approve Vote by Mail as the alternative voting method for the 2018 municipal election and have three (3) Ballot Return Stations, in Kingsville, Cottam and Ruthven on Voting Day for residents to return their mail in ballot. 


    Recorded (Voted)ForAgainst
    Mayor Nelson SantosX
    Councillor Tony GaffanX
    Councillor Thomas NeufeldX
    Councillor Susanne CoghillX
    Councillor Larry PattersonX
    Deputy Mayor Gord QueenX
    Results60

    CARRIED (6 to 0)
  • Recommended Action
    309-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Susanne Coghill

    Council approve request of Community Living Essex County to Raise Community Living Essex County Flag during the week of May 8 to 12; and Council proclaimed the month of May as "Community Living Month" in the Town of Kingsville.


    CARRIED
  • Recommended Action
    310-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    That Council accept the letter resignation of B. Geauvreau and direct that Administration prepare correspondence in response thanking her for her service and participation. 


    CARRIED
  • Recommended Action
    311-2017
    Moved ByCouncillor Thomas Neufeld
    Seconded ByDeputy Mayor Gord Queen

    That Council confirm the appointment of Melissa Tremaine-Snip to the Communities in Bloom Committee for the balance of the Committee term. 


    CARRIED

  • Recommended Action
    312-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Tony Gaffan

    Council adopt the Regular Meeting of Council Minutes dated March 27, 2017


    CARRIED
  • Recommended Action
    313-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Susanne Coghill

    Council adopt the Regular Closed Session Meeting of Council Minutes, dated March 27, 2017


    CARRIED
  • Recommended Action
    314-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Thomas Neufeld

    Council receive Police Services Board Minutes, dated February 22, 2017


    CARRIED
  • Recommended Action
    315-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Tony Gaffan

    Council receive Committee of Adjustment Meeting Minutes, dated February 21, 2017


    CARRIED
  • Recommended Action
    316-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Thomas Neufeld

    Council receive Parks, Recreation, Arts and Culture Committee Meeting Minutes, dated February 16, 2017  together with the Minutes of the following sub-committees:  Fundraising Committee, dated December 13, 2016; Fantasy of Lights, dated November 15, 2016; and Communities in Bloom Committee, dated November 8, 2016.


    CARRIED
  • Recommended Action
    317-2017
    Moved ByCouncillor Larry Patterson
    Seconded ByCouncillor Thomas Neufeld

    That Council receive information items 1 and 2.


    CARRIED

A motion in recognition of the benefits and values provided by the Communities in Bloom Program.

  • Recommended Action
    318-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    WHEREAS: In Canada, we are fortunate to have a multitude of Communities committed to fostering civic pride, environmental responsibility, and beautification; and

    WHEREAS: Communities are committed to ensuring sustainable development for future generations; and

    WHEREAS: Participation in Communities in Bloom builds communities, strengthens volunteer and community development, enhances social interaction and creates community pride; and

    WHEREAS: The benefits provided by Communities in Bloom may boost the economy, create sustainability, enhance property values, attract new business, and increase tourism; and

    WHEREAS: Our parks, open spaces, green spaces, and trails ensure sustainability, provide space to enjoy nature, help maintain clean air and water, and preserve plant and animal wildlife; and

    WHEREAS: All community levels: municipal, residential, commercial, and industrial work together to ensure the voluntary sector and private enterprise throughout the County participate in the event; and

    WHEREAS: A week in May has been designated in many communities as Communities in Bloom Week to recognize and celebrate the benefits derived from Communities in Bloom and the countless volunteers and individuals that make our communities great places to live; and

    WHEREAS: Kingsville received five bloom recognition in 2016.

    THEREFORE BE IT RESOLVED:

    That in recognition of the benefits and values the Communities in Bloom program does provide, that the Week of May 22 to May 28 be designated as Communities in Bloom week in the Town of Kingsville; and further,

    That Administration coordinate a CIB Flag Raising Event to be held Tuesday, May 23 at the Town Hall; and

    That Administration post and promote on the Kingsville Web this event and supporting activities related to Communities in Bloom.


    CARRIED
  • Recommended Action
    319-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council lift Motion #270-2017 from the table and defer consideration of the Strategic Plan to a date after the Council Workshop, scheduled for April 29, 2017. 


    CARRIED
  • Recommended Action
    320-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    Council read By-law 26-2017, the comprehensive By-law for the Town of Kingsville (ZBA/05/17) a first, second, third and final time.


    CARRIED
  • Recommended Action
    322-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    Council read By-law 36-2017, being a By-law to provide a report for bridge maintenance sharing on the Henderson Drain and Branches, in the Town of Kingsville, in the County of Essex a first and second time.


    CARRIED

Mayor Santos called the Regular Meeting to order at 7:01 p.m.

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

  • Recommended Action

N.
NOTICES OF MOTION

Deputy Mayor Queen may move, or cause to have moved, at the next Regular Meeting that Council direct Administration to review the signage on Road 8 West.

O.
UNFINISHED BUSINESS, ANNOUNCEMENT, AND UPDATES

Deputy Mayor Queen announced that Andrew Banar is being honoured at the 25th Alumni of Distinction Awards on Wednesday April 26th, 2017.

P.
BYLAWS

  • Recommended Action
    321-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Tony Gaffan

    Council read By-law 27-2017, the comprehensive Zoning by-law for the Town of Kingsville (ZBA/06/17) a first, second, third and final time.


    CARRIED
  • Recommended Action
    323-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council read By-law 39-2017, being  by-law authorizing the entering into of an Agreement with Jeff Shepley Excavating Ltd. for the 2017 Rural road Program (Contract No. MS17-101-01) a first, second, third and final time. 


    CARRIED
  • Recommended Action
    324-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Larry Patterson

    Council read By-law 42-2017, being a by-law authorizing the entering into of an Agreement with the Cottam Rotary Club in respect to the transfer of the Cottam Rotary Park to The Corporation to the Town of Kingsville a first, second, third and final time.


    CARRIED
  • Recommended Action
    325-2017
    Moved ByDeputy Mayor Gord Queen
    Seconded ByCouncillor Susanne Coghill

    Council read By-law 43-2017, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its April 10, 2017 Regular Meeting a first, second and third and final time.


    CARRIED
  • Recommended Action
    326-2017
    Moved ByCouncillor Susanne Coghill
    Seconded ByCouncillor Tony Gaffan

    Council adjourn this Regular Meeting at 10:36 p.m.


    CARRIED
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