SPECIAL MEETING OF COUNCIL

MINUTES

Wednesday, January 13, 2021

9:00 A.m. - 3:00 P.m.

Council Chambers

2021 Division Road N

Kingsville, Ontario N9Y 2Y9

Members of Council

• Mayor Nelson Santos
• Deputy Mayor Gord Queen
• Councillor Tony Gaffan
• Councillor Thomas Neufeld
• Councillor Larry Patterson
• Councillor Kimberly DeYong
• Councillor Laura Lucier

Members of Administration

• J. Astrologo, Director of Legislative Services/Solicitor/Clerk
• R. Brown, Manager of Planning Services
• J. Dean, Deputy Fire Chief
• J. Galea, Human Resources Manager
• T. Del Greco, Manager of Engineering
• T. Iacobelli, Manager of Information Technology
• S. Kitchen, Deputy Clerk-Council Services
• S. Martinho, Manager of Public Works and Environmental
• R. McLeod, Director of Financial & IT Services
• A. Plancke, Director of Infrastructure & Engineering
• P. Valore, Chief Building Official
• R. Baines, Deputy Clerk - Administrative Services
• T. Hong, Manager of Financial Services
• J. Norton, CAO
• John Quennell, Deputy Fire Chief
• Karen Loney, Manager of Recreation, Programs and Special Events

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A.

CALL TO ORDER

Mayor Santos called the Special Meeting to order at 9:00 a.m.

B.

DISCLOSURE OF PECUNIARY INTEREST

Mayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.

C.

STAFF REPORTS

Chief Administrative Officer John Norton provided opening remarks regarding the budget process.

1.

2021 Municipal Budget – Executive Summary (originally presented at December 14, 2020 Regular Meeting)

Mr. McLeod provided a brief summary of his report. He advised that the draft budget presented to Council results in a 2.8% rate increase, which equate to an increase of $49.39 on a home assessed at $250,000.00.  Mr. McLeod explained the difference between the assessed value of a home as compared to the market value of the home. 

• 26-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Laura Lucier

  That Council receives the report 2021 Municipal Budget - Executive Summary for information. 

  CARRIED

2.

Presentation by Director of Financial and IT Services / Treasurer, R. McLeod RE: 2021 Staffing Considerations

Mr. McLeod presented the 2021 Staffing Considerations put forward by Administration.

Deputy Mayor requested that each position be discussed and debated separately.

• 27-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Laura Lucier

  That Council approves the hiring of a Director of Community and Development Services, with a start date of no sooner than June 1, 2021

  CARRIED

  Councillor DeYong requested that the Treasurer determine whether any funds from the Safe Restart program can be allocated to the salary for the Director of Community and Development Services position.

  
  
• 28-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Council approves the hiring of a solicitor. 

  CARRIED
• 29-2021
  Moved by Councillor Laura Lucier
  Seconded by Councillor Tony Gaffan

  That Council approves the hiring of a Communications Coordinator. 

  CARRIED
• 30-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Council does not approve the Tourism and Economic Development Officer position for the 2021 calendar year. 

  CARRIED
• 31-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Council receives the 2021 Staffing Considerations Presentation for information. 

  CARRIED

D.

BUDGET DELIBERATIONS

1.

Presentation of Departmental Operating and Capital Budgets

a.

Council (Page 11)

• 32-2021
  Moved by Councillor Laura Lucier
  Seconded by Deputy Mayor Gord Queen

  That Council approves the 2021 Council Operating Budget. 

  CARRIED

b.

General Administration (Page 12)

• 33-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Tony Gaffan

  That Council set an upper limit of $40,000 for budget line item 01-112-200-60390 (Donations & Grants). 
• Amendment:
  34-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  That the motion to set an upper limit of $40,000 on donations and grants be deferred until grants are discussed as part of the budget process.

  CARRIED
• 35-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Deputy Mayor Gord Queen

  Use the funds from Health Care Reserve (Account #03-000-032-39113) toward the funding agreement with LAFHT (budget line item 01-112-099-60378).

  LOST
• 36-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  That Council approves the 2021 General Administration Capital Budget, being Capital Budget Items GEN-2020-1, GEN-2021-1 and GEN-2021-1

  CARRIED
• 37-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Council receives the 2021 General Administration Operating Budget. 

  CARRIED

• Mayor Santos called for a short recess at 10:35 a.m.

  The meeting was reconvened at 10:47 a.m.

  38-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Deputy Mayor Gord Queen

  That Council approves the 2021 Kingsville Accessibility Advisory Operating Budget. 

  CARRIED
• 39-2021
  Moved by Councillor Laura Lucier
  Seconded by Councillor Tony Gaffan

  That Council approves the 2021 Tourism and Economic Development Committee Budget. 

  CARRIED

  Deputy Mayor Queen requested that a report be brought to Council regarding the Open Streets event, outlining who will be responsible for the various aspects of the event.

  
  
• 40-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Laura Lucier

  That Council approves the 2021 Kingsville Municipal Heritage Advisory Committee Budget. 

  CARRIED
• 41-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  That the 2021 General Administration Operating Budget be approved, as amended.

  CARRIED

c.

Information Technology (Page 14)

• 42-2021
  Moved by Councillor Laura Lucier
  Seconded by Councillor Larry Patterson

  That Capital Budget line items IT-2021-1 thru IT-2021-4 be approved. 

  CARRIED
• 43-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Councillor Larry Patterson

  That the 2021 Information Technology Operating Budget be approved.

  CARRIED

d.

Animal Control (Page 15)

• 44-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Tony Gaffan

  That the 2021 Animal Control Operating Budget be approved.

  CARRIED

e.

Fire (Page 16)

Council requested details regarding the revenue Administration anticipates being generated from Operating Budget line item labelled as 'Burn Permits'.  Council further indicated that approval of the budget does not mean that burn permit fees are supported.  

• 45-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  That Capital Budget line items FIRE-2020-1, and FIRE-2021-1 and FIRE-2021-2 be approved. 

  CARRIED
• 46-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Laura Lucier

  That the 2021 Fire Department Operating Budget be approved.

  CARRIED

f.

Police (Page 18)

• 47-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Kimberly DeYong

  That the 2021 Police Operating Budget be approved.

  CARRIED

  At 12:09 p.m. Mayor Santos called for a recess, and the meeting reconvened at 12:45 p.m.

  
  

g.

Building (Page 19)

• 48-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Tony Gaffan

  That the 2021 Building Department Operating Budget be approved.

  CARRIED
• 49-2021
  Moved by Councillor Laura Lucier
  Seconded by Councillor Kimberly DeYong

  That Capital Budget line item 2021-1-BUILD be approved. 

  CARRIED

h.

Public Works (Page 20)

Mr. Del Greco, Manager of Engineering, presented his report RE: Sumac Drive Pedestrian Bridge.

• 50-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Council authorizes Administration to proceed with Option #1 of the Report of Manager of Engineering T. Del Greco dated January 4, 2021 (replacement of the Sumac Drive pedestrian bridge based on the current size and span).

  CARRIED
• 51-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Tony Gaffan

  That Capital Budget carryover items PW-2020-1 thru PW-2020-8 be approved. 

  CARRIED
• 52-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Laura Lucier

  That Capital Budget line items PW-2021-1 and PW-2021-2 be approved. 

  CARRIED
• 53-2021
  Moved by Councillor Tony Gaffan
  Seconded by Councillor Thomas Neufeld

  That Capital Budget line items PW-2021-3 thru PW-2021-6 be approved. 

  CARRIED
• 54-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Capital Budget line items PW-2021-7 be approved. 

  CARRIED
• 55-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Kimberly DeYong

  That Capital Budget line items PW-2021-8 and PW-2021-9 be approved. 

  CARRIED
• 56-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Capital Budget line items PW-2021-10 be approved. 

  CARRIED
• 57-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Councillor Laura Lucier

  That Capital Budget line items PW-2021-11 be approved. 

  CARRIED
• 58-2021
  Moved by Councillor Larry Patterson
  Seconded by Councillor Tony Gaffan

  That Capital Budget line items PW-2021-12 thru PW-2021-14 be approved. 

  CARRIED
• 59-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Capital Budget line items PW-2021-15 be deferred to 2021. 

  CARRIED
• 60-2021
  Moved by Councillor Tony Gaffan
  Seconded by Deputy Mayor Gord Queen

  That Capital Budget line items PW-2021-16 be approved. 

  CARRIED
• 61-2021
  Moved by Councillor Thomas Neufeld
  Seconded by Deputy Mayor Gord Queen

  That Capital Budget line items PW-2021-17 be approved. 

  CARRIED
• 62-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Larry Patterson

  That the line item for Veteran's Banner Contracted Services be removed from the 2021 Public Works Operating Budget. 

  CARRIED
• 63-2021
  Moved by Councillor Larry Patterson
  Seconded by Deputy Mayor Gord Queen

  That the 2021 Public Works Operating Budget be approved, as amended

  CARRIED

  Agenda Items D i to D.s will be discussed at the January 27, 2021 Special Meeting of Council.

  
  

i.

Sanitation (Page 22)

j.

Cemetery (Page 23)

k.

Arena (Page 24)

l.

Parks (Page 26)

m.

Facilities (Page 27)

n.

Fantasy of Lights (Page 28)

o.

Marina (Page 29)

p.

Migration Festival (Page 30)

q.

Recreation Programs (Page 31)

r.

Communities in Bloom (Page 32)

s.

Planning (Page 33)

E.

CONFIRMATORY BY-LAW

1.

By-law 7-2021

• 64-2021
  Moved by Deputy Mayor Gord Queen
  Seconded by Councillor Thomas Neufeld

  That Council reads By-law 7-2021, being a by-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 13, 2021 Special Meeting a first, second and third and final time.

  CARRIED

F.

ADJOURNMENT

• 65-2021
  Moved by Councillor Kimberly DeYong
  Seconded by Councillor Tony Gaffan

  That Council adjourns this Special Meeting at 3:04 p.m.

  CARRIED