SPECIAL MEETING OF COUNCILMINUTESMeeting #:Date:Tuesday, January 31, 2017Time: 9:00 A.m. - 10:00 A.m.Location:Council Chambers2021 Division Road N Kingsville, Ontario N9Y 2Y9Members of CouncilMayor Nelson Santos Councillor Tony GaffanCouncillor Thomas NeufeldCouncillor Susanne CoghillCouncillor Larry PattersonDeputy Mayor Gord QueenAbsentCouncillor Sandy McIntyreMembers of AdministrationP. Van Mierlo-West, CAOA. Plancke, Director of Municipal ServicesT. Del Greco, Manager of Municipal Services and PropertyM. Durocher, Parks & Recreation Program ManagerJ. Astrologo, Director of Corporate ServicesR. McLeod, Manager of Financial ServicesT. Iacobelli, Manager of Information TechnologyJennifer Alexander, Deputy Clerk - Administrative ServicesShaun Martinho, Public Works ManagerKevin Girard, Municipal Services ManagerA.CALL TO ORDERMayor Santos called the Special Meeting to order at 9:05 a.m. B.DISCLOSURE OF PECUNIARY INTERESTMayor Santos reminded Council that any declaration is to be made prior to each item being discussed and to identify the nature of the conflict, if any, as the agenda items come forward.1.Councillor Susanne Coghill - Jack Miner Migratory Bird Foundation2.Mayor Nelson Santos - Migration HallC.DELEGATIONS1.Karoyln Hart, Chief Operating Officer, InspireHUB Inc. - Web Based ApplicationMs. Hart made her presentation to Council for the web based application. D.STAFF REPORTS1.2017 Budget Update #21.2017 Budget Update 2.pdfRyan McLeod, Manager of Financial Services/Deputy Treasurer, presented Ms. Zwiers' report. Current tax rate is at 4.4%.Recommended Action107-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil defer consideration of the change items listed in the Discussion section of the report to later in this meeting, time permitting, or another meeting of Council.CARRIEDRecommended Action108-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldCouncil receive the 2017 Budget Update #2 Report.CARRIEDE.PRESENTATION OF 2017 DRAFT BUDGET (CONTINUED) 1.2017 Operating and Capital Budgets1.PoliceStaff Sergeant S. Bertram made a presentation to Council of OPP services. Recommended Action109-2017Moved byCouncillor Larry PattersonSeconded by Councillor Tony GaffanCouncil approve the OPP 2017 Operating Budget.CARRIED2.BIA1.BIA 2017 Draft Budget.pdf2.BIA 2017 Budget and Minimum Levy Increase.pdfMs. Wettlaufer reviewed her presentation with Council. Recommended Action110-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Susanne CoghillCouncil approve the BIA 2017 Operating Budget with the exception of the grant requests and will deal with those separately.CARRIED1.BIA - Floral ProjectRecommended Action111-2017Moved by Councillor Tony GaffanSeconded byDeputy Mayor Gord QueenCouncil approve the Floral Project grant request from the BIA in the amount of $15,000.CARRIED2.BIA - Facelift GrantRecommended Action112-2017Moved byCouncillor Thomas NeufeldSeconded byCouncillor Larry PattersonCouncil deny the BIA's Facelift Grant request.LOSTRecommended Action113-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve the facelift grant request from the BIA in the amount of $3,000.CARRIED3.Tourism and Economic Development Committee (General Administration)Natalie Cobby, Tourism Co-ordinator, presented the Tourism and Economic Development budget. Council directed Administration to identify another location for a community sign. Recommended Action114-2017Moved byCouncillor Thomas NeufeldSeconded by Councillor Tony GaffanCouncil approve the 2017 Tourism and Economic Development Committee Operating Budget, as amended.CARRIEDMayor Santos called a recess at 10:55 am. Mayor Santos reconvened the meeting at 11:10 am.4.Accessibility Advisory Committee (General Administration)Ms. Alexander presented the Accessibility Advisory Committee Budget.Recommended Action115-2017Moved byCouncillor Larry PattersonSeconded by Councillor Tony GaffanCouncil approve the 2017 Accessibility Advisory Committee Budget.CARRIED5.WaterRecommended Action116-2017Moved byCouncillor Thomas NeufeldSeconded by Councillor Tony GaffanCouncil approve Capital Projects 1-6 listed in the 2017 Environmental Capital Project Budget.CARRIEDRecommended Action117-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve the 2017 Water Operating BudgetCARRIED6.Kingsville/Lakeshore West WastewaterRecommended Action118-2017Moved byCouncillor Thomas NeufeldSeconded byCouncillor Larry PattersonCouncil approve items 7-9 in the 2017 Environmental Capital Project Budget.CARRIEDRecommended Action119-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil approve the 2017 Kingsville/Lakeshore West Wastewater Operating Budget.CARRIED7.Cottam WastewaterRecommended Action120-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldCouncil approve item 10 in the 2017 Environmental Capital Project Budget.CARRIEDRecommended Action121-2017Moved byCouncillor Larry PattersonSeconded by Councillor Tony GaffanThat Council approve the 2017 Cottam Wastewater Operating BudgetCARRIEDMayor Santos called a recess for lunch at 12:07pm. Mayor Santos reconvened the meeting at 1:05 pm.2.Heritage Advisory Committee (General Administration) - 1:00 p.m.Dr. Miljan provided an update to Council to advise of the Committee's activities in 2016 and the anticipated activities for 2017.Recommended Action122-2017Moved by Councillor Tony GaffanSeconded byCouncillor Larry PattersonCouncil approve the 2017 Heritage Advisory Committee Operating Budget.CARRIED3.Presentation of Grants and Donation Requests 1.2017 Grant Request Summary.pdf1.Access County Community Support ServicesRecommended Action123-2017Moved byCouncillor Susanne CoghillSeconded byCouncillor Larry PattersonCouncil approve the 2017 grant request by Access County Community Support Services in the amount of $2,000.CARRIED2.Arts Society of KingsvilleRecommended Action124-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldCouncil approve the concept of in-kind support, but that those applications go through PRAC and be given the same consideration and status as other groups.CARRIEDRecommended Action126-2017Moved byCouncillor Thomas NeufeldSeconded by Councillor Tony GaffanCouncil approve a 2017 grant to the Arts Society of Kingsville in the amount of $2,000.CARRIEDRecommended Action127-2017Moved byCouncillor Thomas NeufeldSeconded by Councillor Tony GaffanCouncil approve a 2017 grant to the Arts Society of Kingsville in the amount of $2,000.CARRIEDRecommended Action125-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldCouncil approve a grant request from the Arts Society of Kingsville in the amount of $1,500. 3.Cottam RotaryRecommended Action128-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil approve the 2017 grant request from Cottam Rotary in the amount of $2,500.CARRIED4.Cottam Rotary - Drainage ReliefRecommended Action129-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil approve the 2017 grant request from Cottam Rotary for drainage relief in the amount of $1,860.CARRIED5.Habitat for HumanityGrant request was pre-approved pursuant to motion 628-2016.6.Jack Miner Migratory Bird FoundationCouncillor Susanne Coghill declared a conflict on this item. (Councillor Coghill is the Bookkeeper for the Foundation.)Recommended Action130-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve the 2017 grant request from Jack Miner Migratory Bird Foundation in the amount of $9,000.CARRIED7.Kingsville District High School - BursaryRecommended Action131-2017Moved byCouncillor Larry PattersonSeconded byDeputy Mayor Gord QueenCouncil approve the 2017 grant request from Kingsville District High School in the amount of $3,000.CARRIED8.Kingsville District High School - Visual Art ClassCouncil directed administration to work with Kingsville District High School to determine what in-kind support the Town can assist with. Recommended Action132-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Susanne CoghillCouncil approve the 2017 grant request from Kingsville District High School in the amount of $1,200.CARRIED9.KCC - Celebrate CanadaRecommended Action133-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Susanne CoghillCouncil approve the 2017 grant request from Kingsville Community Church in the amount of $3,000.CARRIED10.Kingsville Historical ParkRecommended Action134-2017Moved byCouncillor Larry PattersonSeconded by Councillor Tony GaffanCouncil approve the 2017 grant request from the Kingsville Historical Park in the amounts of $4,500 to offset the cost of property taxes. CARRIED11.Kingsville Historical Park - 5 year funding agreement Recommended Action135-2017Moved byCouncillor Thomas NeufeldSeconded by Councillor Tony GaffanCouncil approve a 2017 grant to the Kingsville Historical Park in the amount of $10,000 for the 2017 calendar year.Recommended Action136-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve a two (2) year grant commitment to the Kingsville Historical Park.CARRIEDRecommended Action137-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve a grant in the amount of $10,000 for each of the 2017 and 2018 budget years to the Kingsville Historical Park.CARRIED12.Kingsville Horticultural SocietyRecommended Action138-2017Moved byCouncillor Larry PattersonSeconded byCouncillor Thomas NeufeldCouncil approve the 2017 grant request from Kingsville Horticultural Society in the amount of $7,000CARRIEDRecommended Action139-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Thomas NeufeldCouncil acknowledge the donation of the large boulders and direct the Horticultural Society and the Manager of Municipal Facilities and Property work together to find a suitable location for the boulders.CARRIED13.Kingsville Lion's ClubRecommended Action140-2017Moved by Councillor Tony GaffanSeconded byCouncillor Thomas NeufeldCouncil approve a 2017 grant to Kingsville Lion's Club in the amount of $6,450CARRIED14.Kingsville Essex Association BandRecommended Action141-2017Moved by Councillor Tony GaffanSeconded byCouncillor Thomas NeufeldCouncil approve a 2017 grant to the Kingsville-Essex Association Band in the amount of $8,000.CARRIED15.Kingsville-Gosfield Heritage SocietyRecommended Action142-2017Moved byCouncillor Larry PattersonSeconded byDeputy Mayor Gord QueenCouncil approve the 2017 grant to the Kingsville-Gosfield Heritage Society in the amount of $1,000CARRIED16.Kingsville Minor BaseballRecommended Action143-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil approve the 2017 grant request from the Kingsville Minor Baseball in the amount of $12,000CARRIED17.Migrant Worker Community ProgramRecommended Action144-2017Moved byCouncillor Larry PattersonSeconded byDeputy Mayor Gord QueenCouncil approve a 2017 grant to the Migrant Worker Community Program in the amount of $5,000.CARRIED18.Migration HallMayor Nelson Santos declared a conflict on this item. (Mayor Santos' wife is a contract employee of Migration Hall.)Recommended Action145-2017Moved byCouncillor Susanne CoghillSeconded by Councillor Tony GaffanCouncil approve the 2017 grant request from Migration Hall in the amount of $8,500.CARRIED19.South Essex Arts Association/Leamington Arts CentreRecommended Action146-2017Moved byCouncillor Thomas NeufeldSeconded byCouncillor Larry PattersonCouncil approve a 2017 grant to the South Essex Arts Association/Leamington Arts Centre in the amount of $500.CARRIED20.Sun Parlour Folk Music SocietyRecommended Action147-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil refer the in-kind request from the Sun Parlour Folk Music Society to the Parks, Recreation, Arts and Culture Committee for consideration.CARRIEDRecommended Action148-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve the 2017 grant request from Sun Parlour Folk Music Society in the amount of $20,000.CARRIED21.2nd Kingsville ScoutsRecommended Action149-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Susanne CoghillCouncil authorize $500 be taken from each of Deputy Mayor Queen and Councillor Coghill's convention account and granted to the 2nd Kingsville Scouts.CARRIEDRecommended Action150-2017Moved byDeputy Mayor Gord QueenSeconded by Councillor Tony GaffanCouncil approve a 2017 grant to 2nd Kingsville Scouts in the amount of $1,000. CARRIEDCouncil directed that budget deliberations will resume on February 22, 2017. Mr. McLeod advised that the current tax rate increase is now at 4.8%.F.CONFIRMATORY BY-LAW 1.By-law 17-20171.17-2017 Confirmatory Jan 31 2017.pdfRecommended Action151-2017Moved byDeputy Mayor Gord QueenSeconded byCouncillor Larry PattersonCouncil read By-law 17-2017, being a By-law to confirm the proceedings of the Council of The Corporation of the Town of Kingsville at its January 31, 2017 Special Meeting, a first, second and third and final time.CARRIEDG.ADJOURNMENTRecommended Action152-2017Moved byCouncillor Susanne CoghillSeconded byCouncillor Larry PattersonCouncil adjourn this Special Meeting at 3:44 p.m.CARRIEDNo Item Selected This item has no attachments1.BIA 2017 Draft Budget.pdf2.BIA 2017 Budget and Minimum Levy Increase.pdf1.17-2017 Confirmatory Jan 31 2017.pdf1.2017 Grant Request Summary.pdf1.2017 Budget Update 2.pdf